Bilingual Mandarin Admin at MornstAir Phoenix, Arizona

Admin Coordinator

The Admin Coordinator plays a key role in supporting construction and technical operations by managing administrative processes that enhance field efficiency and ensure project continuity. This position is responsible for procurement coordination, vendor invoice and timesheet reconciliation, inventory and logistics management, and document control. The role serves as a critical liaison between internal teams and external vendors, ensuring accurate record-keeping, operational compliance, and seamless communication. Fluency in both Mandarin and English is essential to support collaboration in a bilingual work environment.

Key responsibilities include:

• Coordinating procurement of materials and equipment to support field operations, including urgent requests
• Managing company phone distribution, returns, and issue tracking
• Organizing and coordinating on-site meal planning and delivery for field teams
• Reviewing and verifying vendor invoices and timesheets for accuracy; resolving discrepancies
• Maintaining organized digital and physical records, including sign-in sheets and timesheet summaries
• Scanning, archiving, and managing documentation for billing and project tracking
• Preparing and routing procurement requests for approval; maintaining documentation records
• Tracking and reconciling company credit card receipts; uploading and managing data in cloud systems
• Conducting weekly inventory checks for tools, consumables, and office supplies; coordinating restocking
• Monitoring distribution and return of tools and equipment, ensuring proper documentation and accountability
• Maintaining accurate inventory records and equipment logs in cloud-based systems
• Updating and distributing company phone directory and contact lists
• Downloading, organizing, and archiving project-related work orders and documentation
• Providing administrative support for special projects and ad hoc tasks as assigned

Qualifications and skills include:

• Bachelor's degree preferred; equivalent experience in administrative coordination or field operations will be considered
• 2-4 years of experience in administrative, operations, or coordination roles
• Fluency in both Mandarin and English (written and verbal) required
• Must be able to work on-site at the TSMC construction site
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent communication and interpersonal skills; ability to collaborate across teams and with vendors
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with workflow or tracking systems is a plus
• Detail-oriented with strong record-keeping and documentation skills