Administrative Assistant

Do you have 1-2 years of Administrative experience?

Are you looking to gain experience in Sales and Marketing?

A mission-driven trade association is seeking a detail-oriented and self-motivated Administrative Assistant to join our team. Reporting directly to the CEO, the assistant plays a vital role in growing member engagement, increasing sales of association products and services, coordinating educational programs and events, and supporting volunteer-led committees. This is a full-time, In-person, temporary-to-permanent role, located in Crystal Lake, IL.

ORGANIZATION: Trade Association

LOCATION: Crystal Lake, Illinois

POSITION TITLE: Administrative Assistant

SCHEDULE: 40/hours a week, 9 am -5 pm with some remote work

DURATION: Temporary to Permanent

HOURLY RATE: $20/hr

Is This Your Dream Job? This position is ideal for a highly organized professional who enjoys balancing sales, event planning, member relations, and project coordination in a fast-paced nonprofit environment.

Our Ideal Candidate:

• 1+ years of experience in sales, business development, event planning, association management, nonprofit operations, or a related field.
• Experience working in a nonprofit, trade association, or small-office environment preferred.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Proficiency with Microsoft Office Suite, Zoom, and virtual meeting platforms.
• Experience with email marketing platforms, social media, and digital communications.
• Familiarity with graphic design software, accounting systems, and event management tools is a plus.
• Self-motivated, adaptable, and able to work independently while collaborating effectively with a small team.
• Ability to travel periodically for conferences, trade shows, and industry events.

How You Will Spend Your Day:

• Prospect and generate new business opportunities for advertising, sponsorships, exhibits, educational programs, and event registrations.
• Conduct outreach through phone, email, virtual meetings, and in-person interactions.
• Follow up on leads and inquiries to increase sales and member participation.
• Develop marketing materials, presentations, sales collateral, and promotional campaigns.
• Maintain accurate CRM records, sales pipelines, campaign tracking, and reporting.
• Assist with invoicing, payment processing, and sales-related financial tracking.
• Build and maintain strong relationships with members, sponsors, exhibitors, and industry partners.
• Coordinate logistics for association conferences, workshops, educational programs, and chapter meetings.
• Manage event registrations, attendee communications, vendor coordination, contracts, and venue relationships.
• Create promotional materials, including flyers, registration forms, email campaigns, and event communications.
• Support on-site event execution, registration management, and attendee experience.
• Maintain event calendars, online registration systems, and post-event evaluations.
• Serve as a primary point of contact for members and prospective members.
• Respond promptly to inquiries and provide exceptional customer service.
• Gather member feedback and identify opportunities to improve programs and services.

We'd love to hear from you!

If this sounds like the job for you, we would love to help make that happen. Please apply using this link. Emailed responses will experience a delayed processing. Deadline to apply is 06/16/2026.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.


Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.