Sr. Specialist - Real Estate Management

Overview Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description This role manages projects from work letter negotiation support through post-occupancy closeout, ensuring each engagement aligns with Baker Tilly’s financial objectives, workplace strategy standards, and operational needs. The Assistant Project Manager will lead cross-functional teams, external consultants, landlords, and contractors while maintaining strong governance over scope, budget, schedule, and risk. Responsibilities Portfolio Project Leadership: Manage development, relocation, refurbishment, expansion, and decommissioning projects nationwide. Leadership of projects through five core phases: Initiate, Plan, Design, Construct, and Close. Develop and maintain Project Charters, Budgets, Master Schedules, and Risk Registers. Oversee multiple concurrent projects ranging from 10,000 SF to 60,000+ SF. Leasing & Landlord Coordination: Support lease negotiations by reviewing work letters and landlord obligations. Coordinate tenant improvement (TI) allowance tracking and reimbursement. Interface directly with landlords and property managers. Ensure compliance with lease-required documentation and closeout submissions. Consultant & Vendor Procurement: Lead RFP processes for architects, engineers, general contractors / construction managers, furniture vendors, IT / Tel-Data / AV / Security consultants, relocation specialists. Level bids and prepare award recommendations. Support contract negotiations (AIA agreements and consultant contracts). Validate insurance and risk requirements during construction. Design & Pre-Construction Management: Facilitate programming; manage all phases of design including SD, DD, CD, and CA documentation phases. Lead value engineering initiatives. Identify long-lead procurement items and pre-purchase strategies. Align IT, AV, security, and branding scope with internal stakeholders. Experience in Bluebeam and Smartsheet. Construction Oversight: Chair weekly preconstruction and OAC meetings; monitor RFIs, change orders, submittals, and schedule updates. Perform site visits (minimum two per project; additional as required). Review and validate contractor pay applications. Monitor budget exposure and contingency utilization. Ensure compliance with safety, permitting, and insurance requirements. Financial & Reporting Accountability: Develop and manage comprehensive project budgets (hard & soft costs). Produce monthly budget reconciliations, anticipated cost reports (ACRs), change order logs, variance analysis. Present executive-level updates outlining financial, schedule, and risk metrics. Ensure projects meet fee-based benchmarks tied to office size structure. Project Closeout & Operational Handoff: Oversee final inspections and punch list completion. Confirm receipt of as-built drawings, warranties, O&M manuals, lien waivers, regulatory sign-offs, lease requirements for TI, and produce final cost reconciliation reports. Ensure smooth transition to Facilities and Office Leadership. Qualifications Bachelor’s degree in Construction Management, Real Estate, Architecture, Engineering, or related field. 3+ years of commercial real estate project management experience. Experience managing Class A corporate office tenant improvement projects. Strong working knowledge of AIA contracts (A101, A102, A201 preferred). Lease work letters, Tenant improvement allowances, construction budgeting and cost controls. Ability to manage multiple national projects simultaneously. Strong executive communication and stakeholder management skills. Proficiency in Microsoft Project, Excel, and project cost tracking systems. Up to 25–40% travel depending on project pipeline. Site visits required during major construction milestones. The national pay rate range for this job position is $88,920 to $134,860. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees. #J-18808-Ljbffr Baker Tilly US