Accounts Payable Specialist

Job Description

Job Description

Are you ready to dive into a new career?

WE MANUFACTURE FUN!!

Cardinal Systems Inc. is one of the nation's largest technologically advanced manufacturers of galvanized steel walls for in-ground swimming pools. In addition to steel walls, we manufacture steel steps and benches, aluminum coping, liner track, deck drains, liner bead, and other custom fabrications.

The Accounts Payable Specialist plays a vital role in ensuring the financial health and operational efficiency of our organization. This position is responsible for maintaining accurate vendor records, processing invoices and payments, and supporting month-end and annual accounting activities. By building strong relationships with vendors and internal teams, this role helps ensure timely payments, accurate financial reporting, and the smooth day-to-day operation of our business.

Essential Functions of the AP Specialist

• Enter invoices into Global Shop System for multiple companies
• Review and process AP AI Invoices
• Match invoices to purchase order and receipt reports
• Run weekly cash requirement report for review with Supervisor
• Print checks and match with invoices for management signature
• Scan all invoices for vendors in appropriate records
• Review weekly credit card activity and receipts and import into Global Shop system
• Maintain Vendor records and credit applications
• Resolve Vendor discrepancies and adjust accordingly so the records reflect accurately
• Work with other departments when applicable to negotiate and resolve Vendor disputes
• Run weekly AP Aging report and provide status updates
• Ensure active COI policies are on file for all Subcontractors
• Perform month-end closing functions and reconciliations as assigned
• Complete annual audit requests
• 1099 processing and record keeping
• Demonstrate the ability to be open minded and flexible in thinking and execution of assigned tasks and receptive to new concepts or newly proposed/implemented procedures.
• Monitor and review the existing standards, making or implementing suggestions that will further improve efficiency.
• Work with and communicate with team members within the department as well as other departments to complete job assignments within the scheduled amount of time.
• Ensure good housekeeping is adhered to and maintained in all work areas.
• Maintain a level of quality that meets or exceeds the company's standard.
• Helping to train Accounts Payable Clerk and interns
• Perform any additional duties assigned by Supervisor

Qualifications for the AP Specialist:

• High school diploma or equivalent required (degree in Accounting preferred)
• Experience in accounts payable required
• Experience with accounting software required
• Excellent math skills
• Excellent organizational skills with sttention to detail
• Good understanding of accounting applications
• Willingness to take initiative
• Ability to exercise judgment
• Effective, clear, and professional communication skills (both written and verbal)
• Strong time management skills with the ability to prioritize tasks and work efficiently
• Ability to multi-task in a fast paced, high stressed environment

Physical Requirements:

• Prolonged periods of sitting at a desk working on a computer
• Ability to occasionally move about in the facility to other departments
• Ability to lift up-to 15 pounds
• Work overtime hours when necessary

1st Shift

Monday–Friday | 8:00 AM – 4:30 PM

Here's how OUR family takes care of YOUR family:

• Top-notch Benefits Package (Medical, Dental, Vision)
• Competitive additional benefits package including 401(k) matching
• Generous PTO & 11 Paid Holidays
• Paid Parental Leave (Mothers, Fathers, & Adopting Parents)
• Fully Paid Short-Term Disability, Long-Term Disability & Life Insurance
• Clean, Safe, and Comfortable Working Conditions

Cardinal Systems Inc. is a family-owned, family-oriented employer that has made employee safety the top priority for over 45 years. Through three generations of family ownership and operation, we continually reinvest in our business to stay on the forefront of quality, service, design, and innovation.

At Cardinal Systems, Inc., we make it a priority to provide a healthy and safe work environment while offering opportunities for employees to learn, grow, and build long-term careers.