Workplace Coordinator - Part-Time

We are seeking an enthusiastic and energetic Workplace Coordinator to join our LA office. The ideal candidate is well‑organized, adaptable, and an active thinker who always seeks the best approach. The Workplace Coordinator must be able to work independently and enjoy the administrative challenges of supporting a diverse team, including senior leadership and multiple departments. Schedule This is a part‑time position – approximately 24‑32 hours per week. Hours may increase over time depending on the person’s preferences and business needs. This role is onsite, and flexibility around days/hours is required. Responsibilities Provide operational and logistical support to the LA office. Be the first point of contact for both internal and external parties. Deliver exceptional service to all internal and external clients and visitors. Organize travel needs and prepare detailed travel itineraries for LA leadership using Clark’s travel site – Egencia. Handle event planning, including involvement with volunteering initiatives, office parties, social events, all‑hands meetings, and new hire orientation coordination. Inventory, track, and order office and kitchen supplies; ensure workspace and kitchen are neat, clean, and organized. Manage invoicing and expenses via the Coupa system, including VP‑level expense reports. Oversee various vendors and related duties including maintenance, mailing/deliveries, office supplies, equipment, furniture, catering & food/beverage, office cleaning, and errands. Act as Property Management Liaison. Ensure rent and utilities are paid, and manage access to parking and suite. Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys). Provide an exceptional workplace experience – from answering the main line to greeting someone at the front door. Communicate all internal messaging related to the daily operations of the LA office and region. Handle internal meetings as well as conference room coordination and support. Prioritize and manage multiple projects simultaneously. Maintain accurate documentation and filing systems. Perform other duties as assigned. Basic Qualifications 5+ years’ experience in a Workplace Coordinator or similar role supporting senior leadership and/or a department. Demonstrated ability to think on your feet and solve problems. Personal confidence and a passion for customer service. Can‑do attitude with superior organizational skills and accuracy. Ability to maintain confidentiality in all aspects of job responsibilities. Clear and concise written and verbal communication skills. Ability to juggle multiple competing priorities under deadlines. Advanced proficiency in Microsoft Office applications. Google Suite is a plus. Ability to navigate online platforms such as Workday, Salesforce, Coupa, and Egencia. Willingness to work occasional early mornings, evenings, and/or weekends as needed. Physical Side of the Role Given that a good portion of your day will be spent at a desk, you should be comfortable with prolonged periods of focused work, whether it’s collaborating with colleagues, analyzing data, or developing strategies. The role demands effective communication and sharp visual acuity for reviewing complex documents and performing detailed computer work. While there are times for quiet concentration, you’ll also be expected to move actively throughout the office and travel occasionally to various locations, including dynamic construction sites, utilizing different modes of transportation. The ability to lift and move objects up to 10 pounds regularly and up to 25 pounds on occasion (think a box of files or small office equipment) is also required. Your Work Environment Your primary workspace will be in our professional office, which has typical, quiet‑to‑moderate noise and light levels. As part of your work, you may also be required to visit active construction sites. These environments are naturally more dynamic and can include exposure to outdoor weather conditions, louder noise, and moving equipment. Your safety is our top priority, and you’ll be expected to follow Clark Construction’s safety policies and procedures, and all applicable laws, at all locations. Drug‑Free Workplace Clark promotes a drug‑free workplace. A pre‑employment drug “fitness for duty” screening is required, and the company conducts random quarterly drug “fitness for duty” tests. Compensation and Benefits For this role the hourly pay is $20‑30/hr. Compensation may vary outside of this range depending on a candidate’s education, experience, skills, and geographic location. The total compensation package includes health, dental, and vision insurance; paid time off; retirement/401(k); life insurance; commuter benefit; short‑ and long‑term disability; fitness reimbursement; FSA; tuition reimbursement; backup daycare; tutoring and family support benefits; EAP/Work‑Life assistance; and a holiday contribution program. Equal Opportunity Employer Clark Construction Group, LLC (and its subsidiaries and affiliates) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark is committed to providing reasonable accommodations to individuals with disabilities. Application process may require authorization to work. If you need accommodation, contact View email address on click.appcast.io or call View phone number on click.appcast.io. Applicants must be currently authorized to work in the U.S. on a full‑time basis to be considered. #J-18808-Ljbffr Clark Construction Group, LLC