Deputy Clerk of Circuit Court

Deputy Clerk of Circuit Court

Department: Clerk of Circuit Court

Reports to: Clerk of Circuit Court

Grade/Wage:

FLSA Status/Hours: Non-exempt, 40 Hours per week

Revised: 5/2026

Summary

Assists the Clerk of Circuit Court in managing and coordinating the civil, criminal, small claims, traffic, family, and jury operations of the Langlade County Circuit Court. This role ensures the integrity of the judicial system by receiving, processing, and preserving official court records, while providing procedural support to legal professionals, agency partners, and the general public.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Acts with the full statutory authority of the Clerk of Circuit Court in their absence or during an official vacancy, executing all duties required under Wisconsin State Statutes. Performs routine administrative tasks and office support operations as directed. Other duties may be required or assigned.

Courtroom Operations and Trial Support

· Manages real-time courtroom processes, including capturing precise minutes of proceedings, administering oaths, managing evidence, and tracking judicial decisions.

· Coordinates and optimizes the daily judicial calendar to ensure efficient scheduling and flow across multiple active courtrooms.

· Converts verbal judicial rulings into legally binding court orders, bonds, compliance mandates, and conviction statuses.

Legal Document and Case Lifecycle Management

· Oversees the end-to-end administration of all case types from initiation to final disposition, ensuring strict adherence to statutory timelines and procedural rules.

· Manages the electronic filing (e-filing) portal queues, systematically auditing submitted documents for accuracy, completeness, and jurisdictional compliance before official acceptance into the court record.

· Directs the electronic transmission of critical criminal and traffic data to local, state, and federal law enforcement and regulatory repositories.

· Serves as a custodian of the court record, managing the secure archiving, certification, and dissemination of legal documentation for agencies and public record requests.

Financial Stewardship and Revenue Management

· Manages daily cash flow operations, including accounting for fines, court fees, restitution, and structural reconciliations with the County and State Treasurers.

· Executes non-compliance protocols, including preparing civil judgments, tax intercept files, and managing collections interfaces for delinquent accounts.

· Monitors and audits designated court-ordered funds, including restitution to victims, professional legal fees, and bond management.

Public Service and System Access

· Guides the public, self-represented litigants, and external agencies through standard court processes by providing educational resources and structured information without rendering unauthorized legal advice.

· Assists with community-facing court programs, including jury pool coordination and arranging specialized court support services.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

· High School Diploma or equivalent (GED) required.

· One year of relevant office experience, or any equivalent blend of education and experience that demonstrates the required knowledge, skills, and abilities.

· Possession of a valid Wisconsin driver’s license.

Knowledge, Skills, and Abilities

· Ability to learn, interpret, and accurately use court procedures and legal terminology in a courtroom environment.

· Excellent verbal and written communication skills; ability to remain composed and articulate during high-stress or fast-paced situations. Demonstrated ability to utilize verbal de-escalation techniques when interacting with frustrated, emotional, or non-compliant individuals.

· Strong organizational skills with the ability to prioritize tasks, meet tight deadlines, and make sound judgments in the absence of the Clerk of Circuit Court.

· Ability to maintain a high degree of confidentiality and build positive working relationships with county departments, legal professionals, and the general public.

· Proficiency in Microsoft Office Suite, Windows, and the ability to master specialized court systems (CCAP).

Technological Skills

Proficiency in Microsoft Office Suite, Windows, and the ability to master specialized court systems (CCAP). Able to use digital audio recorder system.

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Frequently required to sit, stand, and walk. Occasional kneeling, stooping, or crawling; ability to lift and move records or boxes weighing up to 50 pounds.

· Must adapt to changing schedules, cross-train in multiple statutory areas, and remain flexible when court sessions extend past normal working hours.

Work Environment

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Normal office setting with low to moderate noise levels.

Acknowledgement

Langlade County is an Equal Opportunity Employer. In compliance with the American Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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