Attendance Specialist

Campus Attendance Records and Office Clerk

Maintain accurate attendance records for the campus. Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades. Under direct supervision provide reception and clerical assistance for the efficient operation of the campus office.

Records and Reports

• Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Assist parents, students, and faculty with questions regarding student attendance.
• Process and transmits requests for student information and transcripts.
• Call parents to verify student absences as needed.
• Report all attendance problems to designated administrator.
• Assist in campus office as needed.
• Maintain confidentiality.
• All other duties as assigned.

Equipment Used: Multi-line phone system, personal computer or online computer terminal, printer, calculator, and copier.

Qualifications

Education/Certification: High School diploma or GED

Special Knowledge/Skills: Ability to use personal computer and software to develop spreadsheets and databases, and do word processing Proficient keyboarding, file maintenance, and 10-key skills Ability to meet established deadlines Bilingual preferred Proficient keyboarding skills Effective organization, communication, and interpersonal skills Ability to follow written instructions Ability to operate multi-line phone system

Working Conditions: Repetitive hand motions; prolonged use of computer. Maintain emotional control under stress; work with frequent interruptions. Continuous sitting.