Police Records Clerk

Job Summary Performs intermediate skilled clerical work in coding, reporting, filing and researching police records and related data. Work is performed under regular supervision. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Responsibilities Reads, analyzes, transcribes and prepares police records and reports; prepares and maintains computer records systems; assists the public and other agencies by providing data. Prepares and distributes packets, correspondence and reports. Researches and gathers information. Assists with quality assurance. Types and files complaint, arrest, offense, incident, disposition, and accident reports. Answers telephone, provides information, assists the public. Receives and accounts for payments for departmental services. Performs criminal and background history research, compiles, and updates records. Processes accident reports, answers questions, and processes requests for information; handles a variety of confidential information. Posts daily parking ticket payments; composes and mails delinquent parking ticket letters. Types statements, investigation and offense reports from dictation, copy, or recordings. Prepares case files for court. Creates and runs queries and reports on computer systems. Checks and reviews a variety of police related data for accuracy and completeness. Enters data into computer and prepares statistical data on crime. Checks and validates criminal record entries. Prepares, researches, and maintains data and records. Assists in the preparation of periodic and special reports. Performs related tasks as required. Performs data analysis. Works under minimal supervision. Knowledge, Skills, and Abilities General knowledge of modem record keeping procedures and practices. General knowledge of police forms, terminology and records. General knowledge of departmental programs, policies and procedures. Ability to perform a considerable volume of detailed record work. Ability to maintain files. Ability to type accurately and at a reasonable rate of speed. Ability to operate general office and data entry equipment. Ability to follow written and oral directions. Ability to establish and maintain effective working relationships with associates and the general public. Excellent customer service. Problem solving capability. Ability to communicate effectively. Conduct data analysis. Technology proficiency. Education and Experience High school diploma or equivalent; 2 to 5 years of office experience; or an equivalent combination of relevant education and experience which provides the necessary knowledge, skills, and abilities and other competencies necessary for the position. Licenses, Certifications, Special Requirements Possession of an appropriate driver's license valid in the State of Florida. Possession of certification as a Deputy Court Clerk. Physical and Mental Demands Physical demands: Prolonged periods of sitting, standing, walking, reaching, or stooping; prolonged periods of sitting at a desk and working on a computer; ability to lift up to 15 pounds at times. Mental demands: Use of written and oral communication skills; ability to read and interpret data, information and documents; ability to solve complex problems; ability to work under deadlines with constant interruptions. Work Environment This is a sedentary position in an office environment. #J-18808-Ljbffr