Executive Administrative Assistant

Role Overview As a Medtronic Executive Administrative Assistant, you will support the leadership team of the Operations Innovation group. The role is based in our Operational Headquarters located in Fridley, Minnesota, with flexibility for remote work approximately one day per week. You will provide expert executive‑level administrative support to the VP of Business Partnerships and VP of EHS, ensuring efficient coordination of meetings, travel, communications, and projects. Responsibilities Manage the overall Global Business Partnerships Team including weekly, monthly, quarterly, and annual meetings, town halls, team communications, strategy documents, action item tracking, team building and community events. Provide administrative support including maintaining calendars, meeting and conference coordination, travel coordination (domestic and international), expense reports, communications, and ordering supplies. Create meeting minutes, manage agendas, and track actions. Perform a wide variety of non‑routine administrative tasks, supporting periodic special projects or assignments. Gather, compile and report on information relevant to VP assignments (Organizational Health Survey analytics, training completion performance, etc.). Use problem‑solving skills for process improvement in systems, processes, and communications. Process invoices and purchase orders. Assist with onboarding new direct staff members and support the overall extended team onboarding program. Manage logistics for quarterly strategic meetings at various global sites, including content preparation, catering, ensuring AV set‑up, and venue bookings. Coordinate with HR, TA, and hiring leaders to schedule interviews for staff‑level department openings. Maintain current org charts and email distribution lists. Effectively manage scheduling with internal and external or third‑party partners (Software companies, 3PLs, transportation/logistics carriers, etc.). Minimum Requirements High School Diploma or equivalent with 6+ years of administrative support experience. Preferred Qualifications Ability to collaborate with others to achieve goals and build rapport internally and externally. Strong organization, technical, and communication skills (written and verbal). Expert working knowledge of Microsoft Office suite (PowerPoint, Word, Excel, Outlook). Associate’s or Bachelor’s degree. Technical aptitude, including expertise in Microsoft Teams for meetings and PowerPoint slide creation and follow‑ups. Proven experience supporting projects and multi‑tasking several priorities, projects, and resources. Ability to thrive in a dynamic team environment and handle interruptions professionally. Experience working with confidential, trusted information. Proven drive for results and responsiveness. Self‑initiative and ability to learn to handle a wide range of projects, tasks, and issues in creative ways. Strong influence and communication skills with all levels of an organization and external contacts. Ability to travel 4–5 times per year (approximately 10–12 days annually). For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required. Physical Job Requirements The above statements describe the general nature of the work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. The employee is regularly required to be independently mobile and interact with a computer, communicating with peers and coworkers. U.S. Work Authorization & Sponsorship Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment. Sponsorship is offered exclusively for Principal‑level roles and above. Benefits & Compensation Salary ranges for U.S. (excluding Puerto Rico) locations: $62,400.00 – $93,600.00. This position is eligible for a short‑term incentive called the Medtronic Incentive Plan (MIP). The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and Vision Insurance Health Savings Account (HSA) Healthcare Flexible Spending Account (FSA) Life Insurance Long‑term disability leave Dependent daycare spending account Tuition assistance/reimbursement Simple Steps (global well‑being program) The following benefits and additional compensation are available to all regular employees: Incentive plans 401(k) plan plus employer contribution and match Short‑term disability Paid time off Paid holidays Employee Stock Purchase Plan Employee Assistance Program Non‑qualified Retirement Plan Supplement (subject to IRS minimums) Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS minimums) Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note that some of the above benefits may not apply to workers in Puerto Rico. Equal Employment Opportunity (EEO) It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities. #J-18808-Ljbffr