Neurology Administrative and Research Coordinator

Administrative And Research Coordinator

As an integral part of the Department of Neurology, the Administrative and Research Coordinator provides a range of administrative support to the Department Chair and multiple faculty in the Department of Neurology at Howard University. Responsibilities include assisting with daily administrative operations, coordinating and scheduling complex appointments and meetings, coordinating travel and preparing associated materials, preparing correspondence, compiling data, coordinating special projects and events, and records maintenance. This position will be responsible for monitoring departmental academic and research budgets and business affairs, personnel matters and interpreting policy and procedures. The position will perform duties of a sensitive and confidential nature. Incumbents typically work at a high degree of independence with general direction and supervision received from the Department Chair. This position also plays a pivotal role in the administration and execution of research projects, ensuring that studies are conducted efficiently, ethically, and in compliance with regulatory standards. Serving as a liaison among investigators participants and regulatory bodies, the admin and research coordinator manages daily operations, oversees participant recruitment and data collection, and maintains meticulous documentation to support the integrity and success of research endeavors.

The principal duties and responsibilities of the Administrative and Research Coordinator include, but are not limited to:

• Compose and prepare correspondence as well as assist in writing and preparation of manuscripts, grants, questionnaires, journal reviews, presentations, reports, letters, and memos for the Chair's review and signature.
• Read email and coordinate office communications ensuring timeliness and accuracy.
• Screen and provide telephone coverage for the Chair, Faculty, and administrative offices.
• Represent the Chair in meetings, take dictation, minutes, notes and prepare final copy for review and arrange department meetings.
• Create graphic brochures, posters, signs, labels for conferences, newsletters, invitations and presentation slides for the department.
• Assist the Chair with activities relating to the University/College of Medicine, the Faculty Practice Plan (FPP), and the Hospital (HUH) (see below).
• Assist the Chair in the preparation of all faculty appointment, promotion and tenure applications and performance evaluations (e.g. OPPE).
• Assist with departmental development/philanthropic projects and continuing medical education (CME) conferences.
• Internal contacts include students, faculty and staff. External contacts include study sponsors, clinical trials staff, patients, parents, hospital officials, local health departments, community providers and the general public.

Core competencies:

• Ability to exercise discretion and ensure a high level of confidentiality
• Excellent written and verbal communication skills
• Superior organizational and time management skills
• Capable of working independently with minimal supervision
• Capable of working as part of a team
• Skilled with standard computer programs including the MS Office Suite
• Research experience, including use of RedCap and statistical software preferred, but not required.
• Ability to speak a second language is an asset, but not required
• Understanding of medical terminology as well as standard clinical procedures and protocols
• Clinical experience preferred but not required
• Advanced knowledge of office and administrative practices and principles.
• Ability to operate a fax, copier, scanner, telephone, computer.
• Skill in typing and the operation of computers, related software applications (e.g. Microsoft Suite, Zoom etc.).
• Knowledge and skill in managing websites and professional social media content. Ability to problem solve and make decisions.
• Ability to adapt to changes in office technology and software to ensure efficient office practices.
• Ability to exercise discretion and ensure a high-level of confidentiality. Excellent verbal and written communication skills (a writing sample may be requested after the interview).
• Strong organizational skills, flexibility, motivation, ability to multitask.
• The ability to work independently, establish and maintain effective harmonious work relations with faculty, staff, students and the general public.

Minimum requirements:

Applicants must have at least a Bachelor's degree preferably in STEM. Research and Admin exposure is desired but not required.

Compliance Salary Range Disclosure

Expected Pay Range: $72,727 - $80,000