Payroll & Accounts Payable Specialist

Job Description

Job Description

Tupelo Honey  is seeking a Payroll & Accounts Payable (AP) Specialist to partner with our Payroll & AP departments in maintaining a high level of data integrity, confidentiality, and supporting the company-wide payroll & billing process. The Payroll & AP Specialist will be business minded and have a strong working knowledge of payroll systems and processes. Experience with ADP payroll systems is preferred but not required. The ideal candidate is able to adapt to working effectively in a fast-paced environment and is comfortable leading improvement initiatives that require quick thinking and attention to detail. 

  PRIMARY PAYROLL RESPONSIBILITIES

• Administration of HRIS software (ADP) 
• Processing of Gratshare files weekly
• Payroll Forms requests and processing
• Assists and maintains weekly payroll cycle processes
• Weekly and monthly payroll reporting
• Updates job codes & pay rates in all applicable systems
• Provides Payroll support, process knowledge, training, and consultation to restaurant management.
• Promotes and supports an environment of open communication, collaboration, and trust while embodying our core values and confidentiality.
• Assists managers and team members with understanding and applying Payroll policies and procedures.
• Executes Payroll projects as directed by the Payroll Manager by assisting with the development, deployment, and maintenance of Payroll programs and initiatives.
• Responsible for providing recommendations/suggestions to the Payroll Manager when improvement and/or increased efficiency/compliance is recognized
• Maintains in-depth knowledge of Payroll requirements related to day-to-day management of employees, reducing legal risks, and ensuring regulatory compliance; escalating to HR Leadership as needed/required. 

PRIMARY ACCOUNTS PAYABLE RESPONSIBILITIES

• Vendor statement review
• Review and request vendor statements on a timely basis (monthly)
• Find missing invoices, process and retrieve proof of delivery if needed
• Maintain the vendor statement tracker and statement filing for accurate record keeping
• Provide vendor support by answering vendor calls and e-mails as needed
• Maintain and monitor month end close invoice checklist
• Assist with weekly check runs by printing and mailing checks
• Communicate with Operation leadership regarding invoices that need to be reconciled or entered at the store level
• Maintain our electronic filing cabinet by assigning locations and missing information to database documents
• Entering, reviewing and coding invoices as needed within NetSuite BillCapture

DESIRED SKILLS

• A.O.S. Degree in Business; Business related field
• Minimum of two (2) years’ experience in payroll processing, compensation related role, or accounting/finance-related role
• Experience completing a full payroll processing from start to end
• Experience with high volume, complex data entry, and data integrity
• Basic understanding of payroll, compensation law, and compliance
• Ability to utilize basic Excel functions including simple formulas; VLOOKUP; PIVOT TABLES; etc. 

REQUIRED QUALIFICATIONS

• Excellent computer aptitude including working knowledge of MS Office Suite (Word, Excel, Outlook, etc.)
• Proven ability to enter and/or compile large amounts of data in short period of time
• High professional presence and business acumen

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