PROJECT COORDINATOR

Project Coordinator

Puyallup Tribal Enterprises (PTE) is looking for a Project Coordinator to join our dynamic team. This is a highly cross-functional position that works in coordination with a wide variety of PTE business partners, across several industry segments, to help us meet our business plan to maximize the social and economic value of Puyallup Tribal lands and resources.

The Project Coordinator exists to help PTE turn portfolio-level priorities into completed work. This position supports the coordination and execution of growth-related projects across PTE's operating entities. Working under the direction of the Chief Marketing and Revenue Officer, and alongside entity teams, this person clarifies the objectives, organizes the work, coordinates stakeholders and vendors, tracks decisions, and helps ensure final outputs are accurate, and polished. The role requires ownership, attention to detail, adaptability, and the ability to make progress without waiting for every step to be defined.

Responsibilities

Project Coordination and Execution Across the Portfolio

• Support assigned growth-related projects from intake through delivery, coordinating the steps needed to keep work moving and complete
• Help build and maintain project frameworks, trackers, timelines, approval workflows, implementation plans, and create them where none exist
• Coordinate across entity teams, external vendors, and internal stakeholders
• Identify risks, dependencies, bottlenecks, and unresolved decisions early, and surface them before they delay the work
• Manage multiple concurrent projects without losing accuracy, momentum, or follow-through
• Prepare business materials, capture decisions, assign and track next steps, and ensure action items are completed
• Maintain organized, accessible documentation for active projects and completed initiatives
• Help deliver final outputs that are accurate, usable, polished, and ready for implementation

Research, Documentation, and Business Support

• Conduct competitive, market, and operational research as directed
• Summarize findings clearly and translate information into usable recommendations or next steps
• Draft internal and external documents across a range of formats and audiences
• Prepare business updates, project briefs, meeting summaries, vendor communications, implementation plans, and presentation materials
• Ensure communication is clear, accurate, professional, and aligned with PTE's expectations
• Organize information so that leadership and entity teams can make decisions and take action

Organizational Responsibilities

• Champion PTE Values and work to teach and promote them throughout PTE
• Identify opportunities for improvements, identify potential areas of risk, and share information with key stakeholders to maximize results throughout PTE
• Use all company resources efficiently to promote maximum financial results for PTE; maintain PTE equipment and assets to maximize return on investment
• Establish and maintain effective business relationships with all employees, vendors, business partners, government/regulatory entities, and communities in which we operate
• Strictly follow workplace safety measures; safeguard the welfare of all employees, guests, visitors, and business partners at all times; promptly report workplace risks, incidents, injuries, and near misses
• Maintain strict confidentiality regarding all sensitive and proprietary business information and safeguard PTE assets at all times

Requirements

Minimum

• BA/BS degree in business, marketing, communications, operations, or a related field; equivalent work experience will be considered
• 3+ years of experience in project coordination, business operations, marketing operations, administrative support, or another role requiring ownership and follow-through on cross-functional work
• Demonstrated ability to manage multiple projects at once across different teams, functions, or stakeholders
• Strong verbal and written communication skills in English, with the ability to produce clear, structured, accurate documents with minimal revision
• Strong organizational skills and attention to detail
• Ability to work across different industries and functions without needing deep domain expertise in each one
• Comfort with ambiguity and the ability to make sound judgment calls when direction is incomplete
• Ability to build structure where none exists and to keep work organized and on track
• Strong computer proficiency, including MS Word, Excel, and PowerPoint
• Ability to problem solve, multi-task, and manage competing priorities to meet deadlines
• Relates well to all people, diplomatic/gracious; builds good relationships without compromising results
• Culturally sensitive and works well with the full diversity of our company and community
• Uncompromising integrity and the ability to maintain strict confidentiality
• Ability to occasionally work non-standard hours to accommodate business needs, including nights, weekends, and holidays
• Valid Driver's License and ability to pass background check

Preferred

• Experience working across a portfolio of businesses or within a multi-entity organization
• Background in business operations, marketing, commercial operations, agency operations, or project execution
• Experience creating systems, templates, workflows, or documentation structures from scratch
• Experience connecting project execution to business growth, customer experience, sales activity, or operational improvement

About Puyallup Tribal Enterprises

Puyallup Tribal Enterprises ("PTE") is the economic development arm of one of the largest Indian tribes in the Pacific Northwest. Socially, our objectives are to increase our land asset base for the Tribe and to create jobs and job training opportunities for tribal members. Economically, PTE is focused on leveraging our existing assets to generate above-market returns for the Tribe and our strategic partners. We manage a variety of industrial and commercial properties on the Puyallup Reservation, including lands in the City of Tacoma, City of Fife and unincorporated Pierce County, Washington. Tribal and Indian preference employer as required by law.