Advancement Operations Coordinator

Job Description

Job Description

Originally   founded in 1991  as Harlem RBI, DREAM has grown to annually serve more than 2,500 youth across East Harlem and the South Bronx through a network of seven PreK-12, extended-day, extended-year DREAM Charter Schools and community sports-based youth development programs. Through our commitment to rigorous academics, social-emotional learning, deep family and community engagement, and health and wellness, we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big, as well, with an aggressive five-year plan to expand to serve 3,500 students across seven schools —growing our organization’s impact and leveling the playing field for all children. To learn more, visit wearedream.org .

DREAM seeks an Advancement Operations Coordinator to join our Advancement team. Reporting to the Senior Director of Advancement Operations, this role provides administrative, operational, and project coordination support across the Advancement department. The Advancement Operations Coordinator serves as a key partner to Advancement leadership and works closely with the Director of Special Events, Advancement Operations Manager, Special Events Manager, Annual Fund Manager, Database Manager, and frontline fundraisers to support the day-to-day operations that enable fundraising success.

This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys coordinating projects, managing multiple priorities, and building strong relationships across teams. The ideal candidate is proactive, collaborative, and eager to grow within nonprofit fundraising and Advancement Operations.

Responsibilities

Fundraising Operations

• Support routine Salesforce updates, donor activity tracking, and portfolio administration in partnership with the Database Manager and Advancement Operations Manager;

• Coordinate logistics for portfolio review meetings, fundraising planning sessions, and other recurring Advancement meetings;

• Draft routine donor correspondence, stewardship communications, acknowledgments, and other donor engagement materials, as assigned;

• Support the preparation and distribution of donor meeting materials, prospect briefings, and stewardship resources.

Advancement Operations

• Coordinate Advancement department meetings, planning sessions, retreats, and other departmental activities, including scheduling, agendas, meeting materials, note-taking, and follow-up;

• Maintain departmental calendars, shared resources, operational documentation, and other administrative tools that support the efficient day-to-day functioning of the Advancement team;

• Coordinate cross-functional operational workstreams and support departmental operations, including purchasing, vendor coordination, invoice processing, expense reconciliation, team recognition activities, and other administrative functions;

• Partner with the Database Manager to support routine Salesforce updates, maintain accurate fundraising records, assist with donor lists and mail merges, and identify data inconsistencies for review;

• Provide administrative support for departmental reporting, process improvements, and special projects that strengthen Advancement operations.

Events & Campaign Support

• Support the planning and execution of fundraising events, donor stewardship activities, volunteer engagement initiatives, and Annual Fund campaigns in partnership with the Director of Special Events, Special Events Manager, and Annual Giving Manager;

• Coordinate event registrations, guest communications, event materials, volunteer logistics, and other operational needs for Advancement events;

• Assist with post-event follow-up, stewardship activities, and administrative support related to fundraising campaigns and donor engagement initiatives.

Other responsibilities as assigned.

Qualifications

• Bachelor's degree, required;

• One to three years of experience in nonprofit development, fundraising, operations, project coordination, or administrative support; internships and relevant volunteer experience will be considered;

• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities;

• Excellent written, verbal, and interpersonal communication skills;

• Experience coordinating meetings, calendars, projects, or events in a fast-paced environment;

• Ability to work collaboratively with colleagues across departments and with external stakeholders;

• Strong problem-solving skills and a proactive, customer-service-oriented approach;

• Proficiency with Microsoft Office and Google Workspace;

• Experience with Salesforce or another CRM, preferred;

• Interest in building a career in nonprofit fundraising, advancement, or operations;

• A strong belief in the mission and values of DREAM, including the belief that all students can succeed and a deep desire to make a difference in the lives of our students, families, and community.

Working Expectations

• This role is part of the Advancement Team, which currently works 3 days in the office and up to 2 days remote, per week (subject to change, and with some weeks requiring more time in-person, for example for donor events).
• Some evening and/or weekend work, for example to prepare for and attend donor events, is required.

Benefits and Paid Time Off

• We offer comprehensive benefits including:
• Flexible Medical Health Plans, subsidizing the majority of costs for the employee, their spouse/domestic partner and children;
• The ability to select between a variety of medical plans according to what best suits the employee’s needs;
• Dental and vision plans;
• Disability benefits;
• Life insurance;
• Up to 12 weeks fully paid of Parental Leave;
• Flexible spending account options;
• Pre-tax commuter benefits (parking and transit);
• Fitness and entertainment discounts;
• A variety of support through our employee assistance program (EAP);
• 403(b) retirement plan with employer match starting at 4% after one year, with increases tied to DREAM tenure;
• Referral, performance, and tenure milestone bonuses;
• Discounted school meals through our in-house Scratch Food Program;
• Tuition reimbursement support;
• Access to a professional development fund;
• School-based 12-month employees have approximately 48 days off throughout the school year including holidays, school breaks, personal days, and wellness days.
• Benefits are subject to change.

Compensation

DREAM offers a competitive salary commensurate with relevant experience. The incoming annual salary range for this position is $66,500 to $75,000. New hires are typically brought into the organization at a salary closer to the start of the range depending on qualifications, internal equity, and the budgeted amount for the role. All regular employees receive annual compensation increases and have the opportunity to earn both performance- and tenure-based bonuses. Because we value tenure in each role, our salary ranges are not capped.

Our Commitment to Diversity, Equity, and Inclusion

At DREAM, diversity, equity, and inclusion are a matter of mission. 

From our schools to our playing fields, DREAM is committed to building a team where each individual can bring their full identity and experience to work because representation matters—it enriches our team culture, enhances our ability to innovate, and strengthens our impact in and out of the classroom. DREAM engages staff that represent and appreciate the diversity of our majority Black and Hispanic student body, while working to ensure that our practices are equitable, welcoming, and productive. We are dedicated to creating a world where youth, especially youth of color, have permission to dream—along with the tools and opportunities to make their dreams reality.

Come dream with us .

DREAM Maxims  

All Kids Can. This Kid Can.

DREAM is Family.

Fun is a Serious Value.

Teamwork Makes the DREAM Work.

Fail. Persist. Exceed.

DREAM Big.

Applying to DREAM

We know applying for a new job can be a daunting process. In addition, studies have shown that historically underrepresented individuals often only apply to roles if they meet 100% of the qualifications. We encourage all applications! You may be just the person we need. If you have any questions about your application or interview process, do not hesitate to ask your recruiter; we are here to help!

DREAM provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If accommodation is needed to participate in the job application or interview process, please contact your recruiter.

If you are a current DREAM employee, please click here to review our Internal Selection Process before applying.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.