Receptionist

Receptionist Position

National leader in full-service sign manufacturing is seeking an experienced and high-energy Receptionist to join their growing team. This innovative company specializes in custom sign design, engineering, manufacturing, installation, project management, and ongoing service and maintenance for clients across the country. This individual will manage front desk operations, oversee multi-line phone communications, and provide key administrative assistance across internal departments. The ideal candidate will combine professional etiquette and strong software proficiency in Microsoft Office with specialized background experience in either Accounts Payable (A/P) processing or Marketing design/content creation.

Front Desk & Phone Operations

• Serve as the primary point of contact for incoming telephone calls, managing a multi-line switchboard with standard professional etiquette and seamless call routing.
• Greet visitors, clients, and vendors warmly upon arrival, maintaining an organized and welcoming front reception area.
• Receive, sort, and distribute daily mail, deliveries, and incoming correspondence.

Administrative & MS Office Support

• Utilize Microsoft Office (Outlook, Word, and Excel) to draft routine correspondence, maintain spreadsheets, manage team calendars, and perform data entry tasks.
• Maintain accurate electronic and physical filing systems, ensuring document confidentiality and compliance.
• Assist supervisors and cross-functional teams with ad hoc administrative tasks and special projects as needed.

Specialized Administrative Duties (A/P or Marketing Focus)

Depending on the candidate's professional background, this position will support one of the following key operational areas:

Accounts Payable (A/P) Track

• Assist the accounting department with basic Accounts Payable tasks, including invoice matching, voucher entry, and basic ledger updates.
• Research payment discrepancies and follow up with service vendors as required.

Marketing Track

• Design and update promotional flyers, internal updates, and training manuals using graphic design tools such as Canva or Adobe Creative Cloud software.
• Help maintain brand consistency across internal documentation and digital marketing assets.

Qualifications & Required Skills

• Experience: Prior administrative or front desk receptionist experience managing multi-line phone systems.
• Technical Proficiency: Working knowledge of Microsoft Office Suite (Outlook, Word, and Excel).
• Specialized Experience: Background in Accounts Payable (A/P) (data entry, basic accounting support) OR Marketing/Graphic Design (hands-on experience with Canva, Adobe software, digital content layout).
• Communication: Exceptional verbal phone etiquette, strong written skills, and a polished front-office presence.
• Key Traits: Detail-oriented, organized, adaptable, and capable of prioritizing tasks in a dynamic environment.

Compensation & Employee Benefits

We offer a supportive, team-oriented culture with avenues for ongoing career advancement and skill development. Upon conversion to permanent employment, full-time benefits include:

• Health & Wellness: Comprehensive Medical, Dental, and Vision coverage.
• Financial Security: 401(k) retirement savings plan with company matching contributions.
• Insurance Coverage: Short-Term Disability (STD), Long-Term Disability (LTD), and company-paid Life Insurance options.
• Time Off: Paid Time Off (PTO) and paid holiday schedule.
• Culture: Collaborative work atmosphere, modern office setting, and company-sponsored team events.