Accounts Payable Clerk

Full-time

Description

SUMMARY: 

Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions.

ESSENTIAL DUTIES: 

• Complete payments and controls expenses by receiving, processing, verifying, clarifying, and reconciling invoices.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports.
• Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Correspond with real estate department to obtain appropriate approvals for invoices.
• Correspond with vendors and respond to inquiries.
• Process bill pays for all utilities and/or accounts set up for the bill pay service.
• Ensure credit is received for outstanding memos.
• Issue stop-payments or purchase order amendments.
• Reimburse employees by preparing checks related to expense reports.
• Obtain W-9s from vendors and prepare 1099s for vendors.
• Assist with reporting and month-end closing.
• Maintain a good electronic filing system for all records and information.
• Work on any additional schedules/projects assigned by management.
• Maintain confidentiality of organizational information
• Accomplishes accounting and organization mission by completing related results as needed.

Requirements

EDUCATION:

High school diploma or equivalent required

Bachelor’s degree in accounting, finance, or related field a plus

EXPERIENCE:

Must have at least one (1) years’ experience in Accounting, preferably in accounts payable/receivable.

SKILLS: 

Must have the following skills and/or abilities:

Attention to detail

Thoroughness

Organization

Communication & confidentiality

Analyzing information

Accounting

Vendor relationships

PC proficiency

Data entry skills

General math skills

LICENSES/CERTIFICATIONS:

Must have a current Texas driver’s license and a satisfactory driving record. 

PHYSICAL REQUIREMENTS:

Must be able to perform the following physical activity on a frequent to constant basis:

Sit for long periods of time.

Lift 10–20 lbs. of files, plans, office supplies, or similar items. 

Constantly uses fingers and hands when dialing/answering the telephone and operating a computer or other office machinery, such as a copy machine, scanner, and computer printer.

Ability to hear average or normal conversations and receive ordinary information through verbal communications in person or detect objects in and around job site over the telephone.

Average, ordinary visual acuity necessary to prepare or inspect documents; operate a computer or other office machinery; or.

Walk short distances on slippery, even, and/or uneven surfaces.

Stand, bend, stoop, kneel, crouch, twist, turn, or crawl.

WORKING CONDITIONS:

Majority of work is performed in an office atmosphere located inside a building with no hazardous or significantly unpleasant conditions. 

May require infrequent job site visits involve performing work in outdoor weather conditions with exposure to extreme cold, heat, and noise depending upon project site.

May travel locally during the workday.

OTHER REQUIREMENTS:

Must be able to:

Adhere to the highest standards of ethics, integrity, professionalism, and discretion.

Project a courteous, professional and positive approach with clients, subcontractors, employees, and authorizing agencies while providing prompt, efficient, and accurate assistance. 

Follow and exchange basic instructions, information, and guidelines.

Make decisions based on experience or knowledge with minimal supervision.

Participate in training and development opportunities offered to maintain construction-related software and safety knowledge.

Adhere to and perform functions according to company and OSHA safety guidelines.

Maintain regular, timely, and predictable attendance.

Represent the company in a professional manner to callers and visitors.