Talent Acquisition Coordinator

Overview Be among the first 25 applicants. Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Encore Fire Protection. Who We Are At Encore Fire Protection, we are proud to be the East Coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. Our team of more than 2,400 dedicated employees provides innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and property every day. Our goal is to deliver a superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission is to be the best fire protection company the industry has ever seen. As we continue to grow, so does our need to find, hire, and onboard incredible people who share our passion and purpose. That’s where you come in. The Opportunity We’re looking for a Talent Coordinator who’s ready to dive into the fast-paced world of recruiting. This entry-level role is the backbone of our high-performing Talent Acquisition team, which has hired more than 600 new team members this year (and counting!). If you’re highly organized, detail-oriented, and love being the behind-the-scenes force that keeps everything running smoothly, you’ll thrive here. You’ll handle much of the administrative coordination that keeps our hiring engine moving, including reviewing resumes, scheduling interviews, tracking feedback, sending offers, and making sure no detail slips through the cracks. You’ll work hand-in-hand with our Talent Acquisition Specialists to make their lives easier, amplify their impact, and ensure every candidate walks away with a positive impression of Encore, no matter where they land in the process. What You’ll Do Coordinate and schedule interviews across departments and locations Review and process incoming applications in our Applicant Tracking System (ATS) Communicate directly with candidates to provide updates throughout the process Log hiring manager feedback and send out same-day interview recaps Support offers, background checks, and onboarding prep to ensure a smooth transition to our Employee Experience team Keep candidate records and communication organized and up to date Jump in on special projects, reporting, and process improvements as needed Be a force multiplier for the Talent team by helping them stay ahead of deadlines and focused on building strong relationships Your First 90 Days Learn Encore’s story, culture, and core values so you can confidently represent our brand Get comfortable navigating our ATS and internal hiring workflows Support phone screens, virtual, and onsite interview scheduling Shadow the TA team to understand the full recruiting lifecycle and how your work impacts every step After You’re Up To Speed Take ownership of interview coordination and communication across departments and locations Manage candidate flow in the ATS, ensuring timely updates and follow-ups Handle candidate outreach, including rejections, updates, and offer letters Identify opportunities to streamline processes and improve the candidate experience What You Bring Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience) Previous experience or internship in recruiting, HR, or administrative support a plus Strong organization and multitasking skills, and a knack for keeping everything on track Excellent written and verbal communication Ability to juggle multiple priorities in a fast-paced environment A natural curiosity about people and what motivates them Positive attitude, flexibility, and a true team mindset Tech-savvy and eager to learn new tools and systems What We Offer At Encore, we’re all about creating a culture where success is celebrated. We recognize that our work makes people’s lives safer, and we reward those who contribute to our growth. Here’s what you can expect: Competitive Salary: Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team. Purpose-Driven Work Environment: We believe in working smarter, not harder. You’ll be part of a culture that values results, and we empower our team to focus on impactful work. Flexible Dress Code: Upon joining, you’ll receive branded Encore gear and we believe in dressing for the objective, not the occasion. Most days, you can enjoy a casual work environment, but we’ll dress up when the situation calls for it. Innovative Culture: We encourage a culture of experimentation and improvement. You’ll have the freedom to express your ideas and be part of a company that is always looking to improve and grow. Tools for Success: Access to leading-edge web-based productivity tools. Health and Wellness: Comprehensive medical, dental, and vision coverage through Blue Cross to keep you and your family healthy. Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future. Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind. Encore Fire Protection is an Equal Opportunity Employer. Encore Fire Protection is an E-Verify Employer. As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate based on gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status. Job Details Seniority level: Entry level Employment type: Full-time Job function: Human Resources Industries: Facilities Services Referral notes: Referrals increase your chances of interviewing at Encore Fire Protection by 2x #J-18808-Ljbffr Encore Fire Protection