Risk Management Specialist

Risk Management Specialist

ID


View phone number on click.appcast.io

Category


Administration

Location : Address

105 Live Oaks Gardens

Posting Location : City

Casselberry

Posting Location : State/Province

FL

Posting Location : Country

US

Location : Postal Code

32707

Position Type


Full-Time

Remote


No

Overview

The Risk Management Specialist supports the Orlando site client's engagement by helping maintain a secure, compliant, audit-ready operating environment. This role is responsible for coordinating, validating, documenting, and escalating physical security, access control, data handling, site readiness, and risk management activities in alignment with client requirements, Qualfon policies, and direction from Information Security and Compliance teams. The position serves as a site-level risk and security control partner, helping ensure that controlled areas, systems access, security procedures, audit routines, and remediation activities are executed consistently and documented accurately.

This position is site-based in Orlando, Florida, and supports a controlled operating environment for the client's engagement. The role may require periodic walkthroughs of production areas, secure rooms, entry points, MDF rooms, guard posts, disposal areas, and other controlled spaces. Flexibility may be required to support audits, access reviews, client visits, incident response activities, shift coverage validation, and urgent remediation needs.

The Risk Management Specialist supports Qualfon's mission by protecting the integrity of the work environment, safeguarding client and company information, and helping ensure associates can serve with confidence in a secure, compliant, and well-managed operation. This role reflects Qualfon's values through service, teamwork, results, integrity, dignity, encouragement, and disciplined execution of security and compliance responsibilities.

Responsibilities

Access Authorization and Access Control

Conduct periodic access audits to validate that only authorized associates, contractors, vendors, and visitors have access to the client's controlled areas, client data, secure rooms, bypass doors, MDF rooms, and other restricted areas.
• Coordinate with Information Security, IT, Facilities, and Operations to confirm access rights are granted, modified, reviewed, and removed according to approved procedures and required timelines.
• Validate that access control and intrusion detection systems approved for the site are installed, functioning correctly, monitored, and escalated for remediation when deficiencies are identified.
• Review access logs, exception reports, and access list changes to identify potential risks, unauthorized access, or control gaps.

Alarm Arming, Disarming, Monitoring, and Response

• Validate that security guards receive recurring training on alarm response, controlled area entry, visitor handling, escalation, and site-specific post orders.
• Coordinate periodic alarm tests and validate monitoring and response procedures against agreed service levels and escalation expectations.

CCTV, Video Review, and Physical Monitoring

• Confirm CCTV cameras are positioned properly to support secure area monitoring, entry point visibility, and client-required physical security coverage.
• Validate that workstation monitors, sensitive information, and client data are not visible within camera fields of view or from unauthorized viewing angles.
• Support periodic CCTV reviews and audits, including validation of camera functionality, image quality, retention requirements, and evidence preservation needs.
• Coordinate with Facilities, Information Security, Compliance, and security providers to document camera issues, remediation actions, and follow-up validation.

Data Handling and Disposal of Physical Data

• Conduct periodic inspections of controlled areas, workstations, storage locations, shred bins, and disposal receptacles to validate compliance with clean desk, data handling, and confidential information disposal requirements.
• Partner with site leadership to complete annual policy reviews emphasizing proper handling, storage, and disposal of confidential data.
• Confirm that locked disposal receptacles are secured and that third-party disposal providers, where used, provide confirmation of proper document destruction.
• If third-party disposal services are not used, review the site confidential information disposal log and confirm entries are accurate, complete, and retained appropriately.
• Validate that new hires and existing associates receive required data handling training and annual refresher training.

Guard Services and Controlled Area Security

• Review weekly, monthly, and exception reports from the guard service provider, when applicable, to confirm issues are identified, escalated, tracked, and remediated.
• Validate that security badges are worn by associates, contractors, vendors, and visitors while inside controlled areas.
• Confirm perimeter openings, controlled entry points, secure doors, and restricted areas remain properly secured and monitored.
• Coordinate with security providers and site leadership during access control, alarm, or guard coverage failures to implement temporary controls until permanent remediation is completed.
• Validate that temporary guard deployments include documented post orders, continuous coverage expectations, and periodic testing of guard effectiveness.

Security Reviews, Testing, Auditing, and Remediation

• Complete or coordinate assigned security self-assessments, alarm tests, access list audits, camera audits, device commissioning validations, and other required control reviews.
• Investigate the root cause of failures related to physical security, access control, hardware layers, data handling, or site security procedures.
• Manage documentation of physical penetration tests, control testing, remediation plans, evidence collection, and closure validation using approved templates and required documentation standards.
• Identify security training and development needs based on audit findings, control failures, incidents, trends, or recurring procedural gaps.
• Track corrective actions through completion and provide timely status updates to the Senior Director, Customer Experience, Information Security, Compliance, and other stakeholders as appropriate.

Cross-Functional Coordination and Reporting

• Serve as a site-level point of coordination for risk management activities supporting the client's engagement, while working under the direction of the Senior Director, Customer Experience and in partnership with Information Security and Compliance.
• Prepare concise reports, audit summaries, issue logs, trend updates, and remediation status updates for leadership review.
• Maintain organized records of audits, testing, training validation, incident response support, corrective actions, approvals, and required compliance evidence.
• Support client visits, internal reviews, security walkthroughs, compliance assessments, and readiness activities related to the client's controlled environment.
• Escalate urgent risks, suspected policy violations, control failures, unauthorized access concerns, or potential data exposure issues according to established procedures.

Qualifications

Qualifications and Skills

• Strong attention to detail, documentation discipline, and follow-through.
• Ability to interpret and apply operational, physical security, access control, data handling, and compliance procedures.
• Strong communication skills with the ability to work professionally with site leadership, associates, vendors, Information Security, Compliance, Facilities, IT, and client-facing stakeholders.
• Ability to conduct audits, review logs, identify discrepancies, document findings, and follow up on remediation items.
• Sound judgment, discretion, and ability to handle sensitive and confidential information appropriately.
• Strong organizational skills with the ability to manage recurring audit schedules, evidence requests, issue tracking, and competing priorities.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to work independently while maintaining alignment with leadership direction, enterprise policies, and client-specific requirements.

Education and Experience

• High school diploma or equivalent required; associate degree, college coursework, or equivalent professional experience preferred.
• Prior experience in risk management, compliance, information security support, physical security, facilities security, operations support, audit coordination, or a related role preferred.
• Experience in a BPO, contact center, regulated client environment, financial services support environment, or controlled production environment is strongly preferred.
• Experience with access control systems, CCTV review, security vendors, badge management, audit documentation, or incident escalation processes is preferred.