Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist Job Description

The Accounts Payable Specialist manages the full cycle accounts payable process in a fast-paced, technology-driven environment. This role focuses on timely and accurate vendor payments, corporate credit card administration, travel and expense management, and general ledger support, while driving process improvements and maintaining strong vendor relationships.

• Manage the end-to-end accounts payable process, including timely and accurate invoice processing.
• Process a high volume of invoices each week, ensuring accuracy and adherence to company policies.
• Collaborate closely with Supply Chain, Inventory Management, and Receiving teams to resolve invoice and payment issues.
• Identify and document root causes of payment delays and payment errors, and implement corrective actions to prevent recurrence.
• Maintain positive and professional relationships with vendors through clear and timely communication.
• Identify and implement process improvements and system enhancements to increase efficiency and accuracy in accounts payable.
• Enforce the corporate credit card policy and oversee credit card program administration, including card setup, fraud monitoring, and monthly statement review and posting.
• Enforce the travel and expense policy, support employee adherence, facilitate necessary approvals, and ensure timely reimbursement and payment processing.
• Perform general ledger accounting tasks, including preparation of journal entries and balance sheet reconciliations for accounts payable, accruals, and other related accounts.
• Support external financial statement audits by providing documentation and explanations related to accounts payable and related accounts.
• Ensure compliance with tax laws and regulations related to accounts payable, including preparation of annual 1099 filings.
• Use accounting and collaboration systems, including NetSuite, Tipalti, Ramp, Slack, and ticketing tools, to manage workflows and maintain accurate records.

• At least 3 years of experience managing end-to-end accounts payable processes.
• Demonstrated ability to process no fewer than 200 invoices per week in a high-volume environment.
• Proven experience working in a high-growth, technology-driven organization.
• Hands-on expertise with Tipalti and/or Ramp for payables and expense management.
• Proficiency in accounts payable operations, including invoice processing, reconciliations, and vendor payments.
• Strong data entry skills with a high degree of accuracy.
• Working knowledge of Microsoft Excel for data entry, analysis, and reconciliations.
• Experience using NetSuite or similar ERP systems for accounting and payables.
• Ability to use collaboration tools such as Slack and ticketing systems to manage requests and communication.
• Strong attention to detail, organizational skills, and ability to meet deadlines in a fast-paced setting.

• Experience with procure-to-pay workflows, including purchase orders, receipts, and invoice matching.
• Familiarity with corporate credit card program administration and fraud monitoring.
• Experience enforcing travel and expense policies and supporting employees through expense submission and approval processes.
• Background in preparing journal entries and balance sheet reconciliations for accounts payable and accruals.
• Experience supporting external audits by compiling documentation and responding to auditor requests.
• Knowledge of tax compliance requirements related to vendor payments, including preparation of annual 1099 filings.
• Comfort working in a start-up or high-growth environment with evolving processes and systems.
• Ability to identify, recommend, and help implement process improvements and system enhancements.

This position is 100% on-site, Monday through Friday, from 8:00 a.m. to 5:00 p.m. The role operates in a fast-paced, start-up-style environment with a target of processing approximately 250 invoices per week and routing them to multiple departments. The position may begin in Everett, WA for 1–2 weeks and then transition to a new office in Seattle near 8th Avenue, which is conveniently accessible by public transit. The team uses modern accounting and collaboration technologies, including NetSuite, Tipalti, Ramp, Excel, Slack, and ticketing systems. The work setting is professional office-based, with a focus on collaboration, efficiency, and continuous improvement. Employees receive a comprehensive benefits package that includes multiple company-wide holidays, generous paid time off, employer 401(k) contribution matching, an equity plan for all employees, parental leave, medical, dental, and vision coverage, short- and long-term disability, as well as monthly sponsored events and a subsidized snack program.

This is a Contract position based out of Everett, WA.

The pay range for this position is $34.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Everett,WA.

This position is anticipated to close on Aug 26, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.