Executive Assistant to the Head of School

Status: Full-time (Non-exempt) Classification: 12-month Administrator Supervisor: Head of School Location: In-person at the MSR Campus in Raleigh Hours: Monday-Friday, 7:30 a.m. to 3:30 p.m. Position Summary The Montessori School of Raleigh (MSR) & Carolina Preparatory Academy (Carolina Prep) seeks a new Executive Assistant to the Head of School to begin in June 2026. The ideal candidate will provide high‑level administrative and strategic support while exercising exceptional discretion, sound judgment, and strong communication skills. This position plays a critical role in supporting the Head of School and serving as a key liaison to the Board of Trustees and the Leadership Team. We welcome applications from highly qualified individuals with experience working with non‑profit boards and/or serving in an executive assistant role within an independent school or similarly mission‑driven organization. Overview Established in 1974, The Montessori School of Raleigh (MSR) & Carolina Preparatory Academy (Carolina Prep) is a vibrant and exceptional independent Montessori and International Baccalaureate (IB) World School institution in the Triangle area serving 400+ students aged 15 months through 18 years. The school is committed to the intellectual, ethical, and personal development of our students. Our Montessori programs for Toddler – Upper Elementary students (15 months – grade 6) are located on a beautifully‑designed campus situated on 10 acres in North Raleigh, comprising five buildings in a child‑centered, village‑like setting surrounded by wetlands and protected forest. Our International Baccalaureate Middle Years and Diploma programmes for middle and high school students (grades 6 – 12) are housed on an expansive 40‑acre wooded campus in the Brier Creek neighborhood of Durham. Driven by our core values of “Respect,” “Integrity,” “Community,” and “Love of Learning,” MSR and Carolina Prep welcomes prospective employees of all backgrounds. We are committed to attracting and retaining the highest quality faculty and staff through a comprehensive compensation plan, including competitive salary and an expansive benefits package. MSR and Carolina Prep are accredited by AMS and Cognia, and authorized by the IBO. Essential Duties & Responsibilities Provides support to the HOS in all administrative duties including but not limited to maintaining an active calendar, scheduling appointments, preparing briefing materials for the Board of Trustees, and communicating with both external and internal constituents with discretion. Supports HOS communication with internal departments and community constituents, such as programming and sending HOS communications through Veracross for in‑service days, the weekly employee newsletter, etc. Maintains HOS office files, including budget and credit card reconciliation reports. Provides all logistical and document preparation for meetings of the Board of Trustees as directed by the HOS. Records and prepares minutes for the Board and committee meetings as assigned, and prioritizes relationships and needs of the Board members in the coordination of meetings and events. Serves as second point of contact for incoming phone calls to MSR; transmits calls and messages in a professional, timely, and efficient manner. Greets visitors and provides a thoughtful, warm presence, and provides guidance to parents, guests, students, and employees. Supports the Lower School Campus Operations coordinator when necessary on the visitor management system. In partnership with the Lower School Campus Coordinator, maintains the all‑school and administrative calendars in Veracross and Google. Oversees meetings that take place in the Idea Suite, providing coordination and support as needed, including virtual meeting/intercom set‑up, refreshments, and food ordering. Manages all‑school events and supports MSR and Carolina Prep Division Directors and the Event Coordinator with other school‑sponsored events as needed. Manages budgeting log related to front office inventory and manages restock of office snacks and refreshments as needed. Manages school memberships, rosters, and survey submissions such as American Montessori Society, National Association of Independent Schools, North Carolina Association of Independent Schools, and North Carolina Division of Non‑Public Education. Partners with the advancement team to complete as needed projects related to admissions, development, and communications and marketing. Other duties assigned by the Head of School. Please note that the duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position. Qualifications & Competencies Has a bachelor's degree and at least 5 years experience in an office or administrative setting, or any appropriate combination of education and work experience. Is committed to the mission and core values of MSR & Carolina Prep, which include “Respect, Integrity, Community, and Love of Learning.” Maintains confidentiality and understands, appreciates, and is sensitive to a diverse community. Understands the importance of and is committed to creating positive perceptions with all who engage with the School and has the ability to manage conflict. Has excellent organizational skills, is detail‑oriented, and has ability to work on multiple projects successfully. Possesses solid analytical, problem‑solving, and critical‑thinking skills, and takes initiative and follows through in order to achieve goals. Possesses strong interpersonal and teamwork skills, with a professional and empathetic approach. Is competent in database systems, and has a willingness to learn Veracross. Is proficient with Mac OS Google applications. Develops strong working relationships with employees at all levels of the institution. Owns results and is proactive and strategic in their planning; strives for continuous improvement and solicits feedback to improve service. Projects a can‑do approach to problems and persistence in the face of adversity. Possesses a healthy sense of humor. Physical Requirements and Work Environment Work in a fast‑paced environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts. Work primarily in a traditional climate‑controlled office environment spending extended periods of time at a desk and working on a computer. Regularly interact with students, parents, staff, and visitors. Spend prolonged periods of time on the telephone. Occasionally lift up to 30 lbs. Regularly uses close and distance vision. Turn, bend, and reach. Equal Employment Opportunity Statement It is the policy of The Montessori School of Raleigh to make employment decisions on the basis of qualifications for a specific job without regard to race, color, religion, sex, sexual orientation, marital status, national or ethnic origin, age, veteran status, or the presence of a disability, except where such is a bona fide occupational qualification. Applicants are encouraged to confidentially self‑identify when applying. Employment is contingent upon successful completion of a reference check with current employer (or most recent employer if not currently employed) and background investigation. #J-18808-Ljbffr National Association of Independent Schools