Receptionist

Job Description

Job Description

We are looking for a personable and organized Receptionist to support daily front office operations in Wisconsin. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks, and helping staff and visitors navigate the workplace efficiently. The role plays an important part in keeping shared spaces orderly, communications flowing, and office services running smoothly.

Responsibilities:
• Welcome guests at the front entrance, identify the purpose of their visit, and connect them with the appropriate team members in a courteous and friendly manner.
• Maintain the reception area and shared breakroom by completing light upkeep tasks, restocking essentials, and helping ensure common spaces remain neat throughout the day.
• Manage office and kitchen supply levels by placing orders, tracking inventory, and coordinating with vendors so staff have the materials they need.
• Provide clerical assistance across the office, including document preparation, filing, scanning, copying, and data entry to support day-to-day business activities.
• Sort, distribute, and process incoming and outgoing mail, packages, and time-sensitive correspondence while helping coordinate shipping and delivery needs.
• Support interoffice mail activity and postage operations, including pickups, drop-offs, monitoring postage usage, and arranging service when equipment requires attention.
• Assist with meeting and office logistics by reserving spaces, preparing conference room signage, organizing basic materials, and helping with special projects when needed.
• Monitor copiers and printers by replenishing paper and supplies, resolving minor issues when possible, and escalating repair needs to internal support or service providers.
• Carry out responsibilities with care, teamwork, sound judgment, and respect for workplace safety, confidentiality, and established organizational policies.• Previous experience in a receptionist, front desk, or administrative support role.
• Ability to answer inbound calls and assist visitors with professionalism and courtesy.
• Comfortable handling daily mail distribution, package processing, and related shipping tasks.
• Strong organizational skills with the ability to manage multiple routine office responsibilities efficiently.
• Basic computer and clerical skills, including data entry, document handling, and general office equipment use.
• Ability to perform light housekeeping tasks in shared office and breakroom areas.
• Reliable communication skills and a collaborative approach to working with staff, visitors, and vendors.