Executive Personal Assistant

Executive/Personal Assistant to CEOExecutive Medicine of Texas " Southlake, TX On-siteExecutive Medicine of Texas is hiring an Executive/Personal Assistant to support our CEO across scheduling, communications, events, and day-to-day operations. This is a high-trust, high-variety role for someone who thrives on keeping a busy executive's world running smoothly and wants to be a genuine part of a close-knit team. If you're a self-starter who takes ownership and follows through without being chased, keep reading.This is a behind-the-scenes role with a front-row seat. You'll work side by side with our CEO, and direct mentorship from leadership is part of the package. It's an ideal next step for someone a few years into their career who's ready to grow, take on real responsibility, and learn from someone who's built a great deal, rather than a fully seasoned EA looking to coast.What you'll doManage a complex, fast-shifting calendar and coordinate priorities both inside and outside the companyServe as a professional point of contact for staff, executives, physicians, vendors, clients, and partners; make sure everyone walks into a meeting prepared so no one's time is wastedCoordinate company functions, meetings, and special projects from start to finishSupport the CEO's public-facing work, including speaking engagements, interviews, and a podcast, handling prep, logistics, and materials so she can step in and focusAnticipate needs and stay a step ahead, running daily to-do lists while planning for what's coming nextTake on marketing and administrative duties as the role growsRoll up your sleeves for event setup and hands-on tasks when the moment calls for itProvide personal-assistant support to the CEO as neededYou'd be a great fit if you...Are a true self-starter who takes initiative and doesn't wait to be told what to doFollow through completely, what you own gets done, on time, and you say so clearly when it isn'tAre exceptionally organized and can juggle multiple moving projects without dropping detailsAsk smart questions and clarify up front rather than guessing, you'd rather get it right than look busyBring ingenuity, you spot problems early and show up with a solution, not just the problemStay calm and steady under pressure and take feedback without frictionAre easygoing, low-drama, and genuinely collaborative, the kind of person the whole team is glad to have aroundCommunicate clearly and proactively, in writing and in personPresent professionally day to day, and a step nicer for public and speaking eventsAre honest and direct about progress, blockers, and timelinesWhat we're looking forBachelor's degree preferredA track record of staying and growing with employers, ideally 2+ years in previous rolesSomeone early-to-mid in their career who's excited to learn and grow under strong mentorshipA genuine interest in behind-the-scenes work and supporting a leader wellNice to haveMedia, PR, or communications backgroundEvent-planning experienceDetailsOn-site in Southlake, TXMinimum 2-year commitment requiredGraduate students welcome to apply, provided you can commit to the full 2 yearsTO APPLY:Attach a resume AND cover letter (do not use AI) explaining why you are good fit for this position.