Mail Admin

Job Description

Job Description

Mail Distribution Administrator

We’re The Amaro Law Firm, a well-established and nationally recognized Plaintiff’s law firm in Houston, Texas. Our firm has been helping the injured and wronged for over 20+ years in personal injury, insurance claims, and mass tort litigation.

We are seeking a Mail Room Clerk with at least 1 year of experience. This role supports the pre-litigation, litigation and finance teams incoming mail, outgoing mail, weekly reporting, postal and Fed Ex runs and other general office tasks. The ideal candidate is highly organized, detail-oriented, and able to multitask in a fast-paced environment.

Key Responsibilities:

• Open, sort, time, date and handle all incoming mail for various departments.
• Scan and maintenance of all mail and hard filing. 
• Handling various types of outgoing mail preparation for various departments including certified mail, priority mail and FedEx.  
• Coordinate with delivery companies such as FedEx and USPS. 
• Post Office and Fed Ex errands for various departments and management team. 
• Monitor mail room supplies. 
• Processing mail, including both incoming and outgoing items, using automated equipment or manual methods like sorting schemes.
• Maintaining the mailroom, ensuring it is organized, and stocked with necessary supplies.
• Providing services at public windows for non-financial transactions, such as accepting packages or answering inquiries.
• Operating automated mail processing equipment.
• Maintaining records of mail movement and delivery.
• Ensuring the security of mail and packages during processing and distribution

Qualifications:

• Must have a valid Texas driver’s license
• Minimum 1 year of administrative experience (required).
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office software.
• Experience with handling mail for USPS, Fed Ex, UPS and other documents. 
• Ability to multitask and prioritize projects. 

This position involves a 90-day performance evaluation period, after which employee would qualify for paid time off.

Our office hours are 8:00 am - 6:00 pm, Monday through Friday, and we are looking for someone who can work a full 8-hour shift during those times. Position does include opportunity for performance bonuses.