Program Specialist

Job Title

Program Specialist

Job Description

This position serves as a critical resource for the Chief of Surgery and the Surgery Service line throughout Perioperative Services by maintaining a list of all Medical Service Contracts and related financial costs associated with the contracts. He/she is responsible for every aspect of the Medical Services contracts from development of performance work statement through auditing the performance of established contracts, ensuring the contracts are kept current, ensuring all extension and modifications are in place so services can continue without any disruption to patient care.

Some of the duties include, but are not limited to:

• The incumbent is fully responsible for initiating, completing, and maintaining contracting packages in urgent/non-urgent or emergent situations.
• Service Chiefs and Administrative Officers have primary responsibility for identifying the needs for each contract under their domain, the incumbent will work independently, he/she will provide technical expertise in translating clinical and organizational needs into a Performance Work Statement, he/she will utilize National pay survey's used by VA in order to conduct market salary research and Independent Government Cost Estimates, he/she prepares required procurement packets for sole source solicitations or Federal Supply Schedule services (FSS) and or temporary agencies and are submitted to the VISN1 Contracting Office.
• The incumbent will track and ensure mandatory training by using the VA-level programs such as Talent Management System, ensures background checks are cleared though the VHA Security Center, tracks ID badges and expiration dates. He/she Ensures quarterly reports completed required by Contracting are entered into the eCOR Contracting System.
• The contracting officer representative approves invoices and maintains administrative records related to the performance agreements, conducts compliance inspection reports by keeping these records to ensure or prevent waste and fraud. If a dispute arises between a contractor and the government regarding the quality of services and if needed the incumbent is responsible for informing and working directly with the Contracting Officer within the VISN1 Contracting Office.
• VA Connecticut is a 1A complexity facility and has a high volume of trainee's including residents and medical students the Contracting Officer Representative works in collaboration with the Administrative Officers and serves as the liaison for clinical contracted services in planning with the Affiliated academic partner to ensure the education and training program for health professional trainees that further enhances the quality of care provided to Veteran patients within the Veterans Health Administration (VHA) this is accomplished by ensuing the contracts are put in place for the medical services are kept current or if new put in place.
• The contracting officer representative serves as a communication liaison between the contractor and the agency. This is done by facilitating direct meetings between parties, delivering written reports to his/her seniors, making phone calls and sending emails to either party and agency official in order to maintain and bridge the gap between the clinical services.
• All other duties as assigned.

Work Schedule: Full-Time/Monday-Friday/8am-4:30pm

Compressed/Flexible: Not Authorized

Telework: Not Authorized

Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist/ PD027590

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Authorized

Permanent Change of Station (PCS): Not Authorized This position is a AFGE Bargaining Unit position. This position is covered by locality-based comparability pay. Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. This position is in the Competitive Service. Time-in-Grade Restriction: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service. Veterans' preference does not apply for other current permanent Federal agency employees.