Preschool Operations Manager

Job Description

Job Description

Benefits:

• Competitive salary
• Flexible schedule
• Opportunity for advancement
• Training & development

Growing Tree Preschool North Plainfield, NJ
A Proud Provider Preschool for the North Plainfield School District

Preschool Operations Manager Part-Time | Approximately 25 Hours per Week (MondayFriday)

Schedule: 1011-month position aligned with the North Plainfield School District calendar. Flexible schedule based on school needs and candidate availability.

Reports To: Director/Owner

Position Summary:
The Preschool Operations Manager creates and maintains an organized, efficient, and welcoming preschool operation, allowing the Director to focus on educational leadership, teacher development, and program quality.

This is an administrative and operations positionnot a teaching or instructional leadership role.

Responsibilities
Office & Operations

• Manage daily office operations.
• Maintain organized paper and digital filing systems.
• Organize archives and records.
• Prepare forms, reports, and correspondence.
• Maintain confidentiality of student and employee records.
• Organize office and storage areas.
• Maintain inventory and order supplies.
• Prepare materials for meetings, trainings, and events.
• Improve office systems and workflows.

Licensing & Compliance

• Maintain licensing binders, personnel files, and student records.
• Track staff certifications, required training, and expiration dates.
• Prepare documentation for licensing visits and annual renewals.
• Assist with compliance-related paperwork.

Human Resources

• Assist with onboarding new employees.
• Prepare orientation materials.
• Schedule interviews and communicate with applicants.
• Coordinate substitute scheduling.
• Maintain employee documentation and training records.

Enrollment & Family Services

• Support enrollment and registration.
• Maintain student records.
• Communicate with prospective and current families.

Marketing

• Assist with Summer Camp and enrollment marketing.
• Update the school website, social media, and communication apps.
• Assist with newsletters, family events, and community outreach.

Qualifications

• Experience in office administration, operations management, school administration, or a related field preferred.
• Excellent organizational, communication, and time-management skills.
• Strong technology skills and ability to learn new software quickly.
• Ability to work independently while managing multiple priorities.
• Professional, detail-oriented, confidential, and dependable.
• Positive attitude and commitment to teamwork.

Experience in a preschool or educational setting is preferred but not required.

We're Looking For Someone Who...

• Loves organizing and building efficient systems.
• Takes initiative and solves problems.
• Enjoys creating order from complexity.
• Anticipates needs before they become problems.
• Communicates professionally with families and staff.
• Embraces technology and continuous improvement.
• Takes ownership and pride in helping a growing preschool succeed.

We're looking for someone who wants to make a lasting impact by building efficient systems that support our children, families, and staff. If you enjoy improving processes, taking ownership, and helping a preschool thrive, we'd love to meet you.