Office Services Lead

Office Services Lead

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

San Diego, CA (onsite) 2+ Months Contract (temp to hire) Mon- Fri (8:00AM - 5:00PM)

Job Duties:

Reception, mail, hospitality (kitchen supplies stock & inventory, conf room maintenance) Office supply inventory / ordering. Light scanning and copy. Previous reception experience; Customer service oriented; strong written and verbal communication skills; works well independently. Some knowledge of USPS mail & accountable mail; previous law firm experience a plus.

Key Responsibilities:

• Handle reception and provide professional customer service to employees and visitors.
• Manage incoming and outgoing mail, packages, USPS, and accountable mail.
• Perform light printing, scanning, and copying.
• Leads day-to-day operations of specified up to 2-person site, service or shift.
• Develops, implements and reviews related procedures. Invoices accounts and interacts with customers and various business units to maintain an acceptable work environment.
• Maintain kitchen/breakroom supplies, office supplies, and inventory.
• Order office supplies and stationery as needed.
• Maintain and coordinate conference rooms and related equipment.
• Serve as a primary point of contact for customer questions and site-related issues.
• Coordinate daily workflow and ensure customer expectations and service requirements are met.
• Create and complete work orders, reports, and other site paperwork.
• Report and escalate facility-related issues and coordinate with vendors or facility teams when needed.
• Assist with small office moves and workspace setup when required.
• Train or assist employees with workflow and machine operations.
• Monitor work quality, deadlines, productivity, and daily operations.
• Assist with employee timekeeping, attendance, and performance-related issues.
• Support site management with staffing and performance activities.
• Complete other office services and site-related duties as assigned.

Requirements:

• High School Diploma or GED.
• 2+ years of related office services, administrative, mailroom, reception, or customer service experience.
• Previous reception/front-desk experience.
• Experience with USPS/mail handling preferred.
• Experience with scanning, copying, printing, or document services.
• Strong customer service and communication skills.
• Good organizational and time-management skills.
• Ability to work independently and manage multiple priorities.
• Previous experience training or leading employees is preferred.
• Law firm experience is a plus.
• Ability to lift or carry up to 50 lbs. when required.

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Metasys Technologies, Inc.