Office Admin

Duration: (Temporary – Maternity Leave Coverage) 5 months, part-time (20h/week), $28/h About the Role We are seeking a highly organized and proactive Office Admin/Coordinator to support our team during a maternity leave coverage period. This role is critical to maintaining smooth day-to-day operations across the company. You will serve as a key point of contact for employees, manage HR processes end-to-end, and support operational functions including compliance, finance coordination, and event planning. This is an excellent opportunity for someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats. Key Responsibilities Act as the primary point of contact for employees, providing day-to-day HR support and resolving inquiries Manage employee lifecycle processes including onboarding, offboarding, and I-9 verification Administer payroll and benefits (via TriNet) for salaried and hourly employees, ensuring compliance with applicable labor laws Develop, update, and enforce company policies (e.g., expense, referral, and sponsorship policies) Partner with legal counsel to coordinate immigration processes (J-1, F-1, H-1B, Green Card) Support hiring needs as needed, including sourcing, screening, interviewing coordination, and onboarding Maintain business compliance by managing licenses, registrations, and regulatory requirements Support finance operations including accounts payable/receivable, expense tracking, and daily bookkeeping Manage vendor coordination and internal administrative processes Plan and execute industry conferences and trade shows (e.g., NACAS, NACUFS, National Restaurant Association Show, ReFED) Organize company-wide events, off-sites, and employee engagement initiatives Oversee office operations including ordering, tracking, and organizing inventory, hardware, and supplies Qualifications 1–2 years of experience in office operations, admin coordination, or a similar role Strong organizational skills with the ability to manage multiple priorities Experience with HRIS/payroll systems (TriNet or similar preferred) Familiarity with U.S. employment laws and HR best practices Excellent communication and interpersonal skills Comfortable working in a fast-paced, startup environment Preferred Experience supporting immigration processes Exposure to basic bookkeeping or finance operations Event planning or conference coordination experience #J-18808-Ljbffr