Legal Assistant

Job Description

Job Description

We are seeking a qualified Litigation Assistant to join our team. As a Litigation Assistant, you will be responsible for assisting in the management of the law firm's day-to-day operations, including carrying out administrative services and supporting the legal team. This position's ideal candidate has a strong work ethic, exceptional problem-solving skills, and comfortable working in a fast-paced dynamic workplace.

Key Responsibilities

• Provide professional and courteous assistance to clients, visitors, vendors, and callers
• Provide administrative and legal support to attorneys and the legal team
• Draft routine correspondence, letters, memoranda, and legal documents as directed
• Open, organize, and maintain client and case files
• Prepare and send notices of representation to insurance adjusters and other relevant parties
• Communicate professionally with clients, insurance adjusters, court personnel, opposing counsel, and internal team members
• Maintain accurate and organized electronic and physical case files
• Track deadlines and follow up on outstanding items to help ensure matters remain on schedule
• Assist with case-related administrative tasks and special projects as needed
• Assist with the scheduling of inspections, depositions, mediations, and other events.
• Assist with the preparation of discovery responses.
• Assist with giving periodic case updates to clients.
• Perform other duties as assigned to support the attorneys and firm.

Qualifications

• High school diploma or equivalent required
• At least 2 years of experience as a legal assistant, legal secretary, or law firm administrative experience preferred
• Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision
• Great written and communication skills, be proficient in calendaring depositions, mediation, and hearings
• Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules, and procedures, practices, etc.
• Strong computer skills, including Microsoft Office and other general office systems
• Excellent written and verbal communication skills, attention to detail, including grammar, spelling, formatting, and accuracy
• Strong organizational and time-management skills with the ability to handle multiple deadlines in a fast-paced environment
• Professional and courteous demeanor with strong interpersonal skills
• Ability to work independently while contributing effectively to a team
• Ability to handle confidential information with discretion