Front Desk / Administrative Assistant

Part-Time Administrative/Front Desk ReceptionistDo you love to provide great customer service? We are looking for a part-time individual to fill an administrative/front desk receptionist role in the afternoons, 12:00 - 4:30.The person selected will be the first point of contact for visitors, clients, and employees, representing the organization's image and providing exceptional client care. This highly multi-tasking position involves performing various administrative tasks to ensure the smooth functioning of the company's office as well as managing incoming calls, greeting guests, and coordinating meetings and appointments.Key Responsibilities:Administrative Support:Perform basic clerical tasks such as data entry, photocopying, scanning, document review, and filing.Assist various departments with project-based administrative tasks.Monitor multiple email boxes and triage incoming emails and faxes; disseminating information to appropriate personnel.Front Desk Management:Greet visitors, clients, and employees with a friendly and professional demeanor.Handle incoming calls, directing them to the appropriate individuals or providing accurate information.Maintain a clean and organized front desk and lobby area to create a positive first impression.Handle incoming and outgoing packages and deliveries.Visitor Management:Notify employees of guest arrivals and coordinate their reception.Assist with visitor inquiries and provide basic information about the organization.Appointment Scheduling:Manage scheduling and rescheduling of appointments, meetings, training sessions, and conference rooms.Maintain a digital or physical calendar to ensure accurate scheduling and availability.Communication:Act as a liaison between employees, clients, and external stakeholders.Promptly relay messages and distribute information to relevant parties.Technology Proficiency:Utilize office equipment, including phone systems, computers, and printers.Ability to learn a high volume of different software programs.Qualifications:High school diploma or equivalentA positive and approachable attitude with a commitment to providing outstanding client care.At least 2 years of experience in administrative roles is required; reception/phone experience preferred.Strong communication skills, both verbal and written, with a polite and welcoming tone.Excellent organizational abilities and attention to detail.Highly proficient in Microsoft Office Suite preferred.