Accounting Payroll Specialist (Hybrid)

Job Description

Job Description

Located in Evanston, Illinois, 93Energy started operations in 2018. 93Energy is Chicagoland's premier provider for solar power systems and is 5-STAR Rated on Google Business. 93Energy is proud to offer businesses in Illinois and around the country, the freedom and flexibility to choose how they buy power, while also saving money on their electricity bills and promoting a more sustainable, clean environment!

We are seeking an Accounting Payroll Specialist who will be responsible for managing day-to-day transactional accounting, ensures strict compliance with prevailing wage laws, and acts as the crucial internal anchor for financial data. This role successfully bridges the gap between daily operations, the Chief Financial Officer (CFO), and the outsourced accounting firm, ensuring that all organizational financial data is accurate, compliant, timely, and organized.

This is a hybrid position . Candidate MUST LIVE WITHIN COMMUTING DISTANCE. No Relocation Assistance provided if out of state. Learn more about 93Energy online at

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

Payroll & Certified Payroll Compliance

• Payroll Assistance: Collect, review, and reconcile weekly/bi-weekly timecards; track paid time off (PTO), overtime, and benefit deductions; submit approved hours seamlessly to the payroll processor or outsourced firm.
• Certified Payroll Reporting: Prepare, verify, and submit Certified Payroll Reports (e.g., US Form WH-347 or state equivalents) via compliance portals (such as LCPtracker, DIR, or Elation) for prevailing wage projects.
• Compliance Monitoring: Ensure correct labor classifications and wage rates are applied according to the Davis-Bacon Act or specific state prevailing wage determinations. Gather and verify compliance documentation and certified payrolls from subcontractors.

Accounts Payable (AP) & Accounts Receivable (AR)

• Full-Cycle AP: Match incoming vendor invoices to purchase orders and receiving documents; code invoices accurately to the correct general ledger (GL) accounts and job codes; route invoices to appropriate managers for approval.
• Vendor Relations: Manage vendor inquiries professionally, reconcile vendor monthly statements, and prepare weekly/bi-weekly check runs or ACH batches for the CFO's final authorization.
• Full-Cycle AR: Generate and distribute customer invoices, progress billings, or standard AIA billing documentation.
• Collections & Cash Receipts: Proactively monitor aging AR reports, conduct polite yet effective collection follow-ups, post daily cash receipts accurately, and process bank deposits.

Job Costing & Project Accounting

• Cost Allocation: Precisely allocate labor hours, material costs, equipment charges, and subcontractor invoices to designated job codes and phase codes.
• Budget vs. Actual Tracking: Provide support to project managers by tracking live job expenditures against original budgets to flag variances or overages early.
• Lien Waivers: Collect, log, track, and issue conditional and unconditional lien waivers for subcontractors and project owners to manage corporate liability.

CFO & Outsourced Accounting Collaboration

• Primary Liaison: Act as the main internal point of contact for the external outsourced accounting firm, supplying them regularly with clean, fully reconciled operational data.
• Month-End Support: Assist the outsourced team during month-end close by supplying necessary accruals, updated job cost schedules, and finalized bank deposit records.
• Reporting & Audits: Pull routine aging reports, job cost analyses, and payroll structures for the CFO's strategic review; assist the CFO directly with ad-hoc financial analysis and annual audit preparations.
• Other duties as assigned.

EDUCATION & EXPERIENCE

• Education: Associate's degree in accounting.
• Experience: 4+ years in fast paced construction environment helpful.
• Software: Sage products, excel, and an aptitude to learn new software as the company grows and has expanded needs.
• Competencies: Analytical thinker with precise communication skills. Ability to manage time efficiently and meet deadlines consistently. Team collaborator with problem-solving skills and attention to detail.

WHAT WE OFFER

• Base Salary: $65,000 - $78,000 per year (commensurate with experience).
• Retirement: 401(k) retirement plan with a company match up to 3% of salary.
• Health Insurance: Full medical coverage.
• Paid Time Off: 2 weeks of paid vacation, plus federal holidays and sick leave.
• Other Benefits: Technology stipend, flexible work hours, professional development assistance, and an Employee Assistance Program (EAP).
• Advancement: Ample opportunities for professional advancement within a fast-growing national firm.
• Hybrid Schedule: 4 days in the office and 1 remote day.
• Office Location: 1326 Greenleaf Ave, Evanston, IL 60202

HOW TO APPLY If you are interested in applying for the Accounting Payroll Specialist position, please submit your resume by clicking the apply button.

93Energy is an Equal Opportunity Employer AI may have been used during the recruiting process. See ( link ) to learn how.