Office Services Assistant

Office Services Assistant Department: RECREATIONAL SPORTS Location: Norfolk, VA Type of Position: Hourly Type of Job: Hourly/Wage EEO Category: F Administrative Support (Clerical & Sales) Job Description To provide secretarial services to the department including providing main office management (i.e. Greet visitors, manage telephones, scheduling appointments, answering inquiries pertaining to departmental programs.) Assist with student employee hiring process including E-1 processing, Banner verification and WTE processing. Assist in ordering and receiving supplies. Support reconciliation of cash receipts. Given the nature of the positions in Student & Campus Life that provide support to student services and/or student-centered programs, the employee occupying this position may be required to work during a university closing. There may be occasions where the employee will be asked to work during university closings as directed by his or her supervisor. These instances may include working from a remote location (i.e. telework, etc). Knowledge, skills and abilities Strong public relations, reception, and customer serviceskills. Effective oral and written communication skills. Demonstrated ability to multi-task and complete tasks efficiently in a high‑traffic environment. Solid keyboarding skills and proficiency with standard PC software, specifically Microsoft Office Suite (Word, Excel). Accurate data entry in spreadsheet and scheduling and onboarding software Special licenses, registration or certification None Education or training None Level and type of experience Clerical experience working in a high traffic office environment. Additional Considerations Experience working in a higher education, student services, or recreation/social services environment. Prior experience with university-specific systems, including Banner, E-1 processing, and Web Time Entry (WTE). Some college education. Conditions of Employment Hourly (wage) employees are restricted to working 29 hours per week on average or 1500 hours in total in the May 1 – April 30 period. This position does not have health insurance, retirement or leave. Annual Salary/Hourly Rate Salary non‑negotiable $ - 20/hr Alternative Hiring Process In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io. Criminal Background Check The final candidate is required to complete a criminal history check. Pay Transparency Nondiscrimination Provision The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is(a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information. Equity Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply. Reasonable Accommodation Request If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at View phone number on click.appcast.io. #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.