Administrative Specialist

Administrative Specialist – Job Details Salary: $58,825.85 to $71,679.30 plus benefits. Closing date: June 12, 2026. Position Summary Under direction of the Administrative Services Director, performs professional analytical support work in one or more functional or operational areas of the court system such as human resources, budget, program evaluation, policy, procedures, workflow analysis, facilities, public information and systems. Distinguishing Characteristics This is a single at‑will, FLSA non‑exempt, confidential position responsible for assisting and working closely with Court Administration. The Administrative Specialist is responsible for providing general, confidential administrative support to Court Executives. Supervisory Relationships Receives general direction from the Administrative Services Director and may provide training and direction to clerical staff. Key Responsibilities Provide administrative support for court administration including independent preparation of correspondence, prepare and maintain records and files, review documents submitted to the Court to ensure completeness, accuracy and compliance with legal and procedural requirements; Prepare, type and proofread documents (e.g., correspondence, reports, forms) from instructions, and drafts; Prepare and assist with various projects including researching, compiling, arranging and computing data, and compiling reports and statistics; Perform clerical duties such as filing, copying, faxing, assembling reports and documents and processing mail; operate a computer and a variety of other office equipment; Prepare agendas, meeting materials and minutes for various committees and meetings; Assist with human resource duties which may include recruitment, new employee orientation, training, benefits, safety, risk management, personnel files, confidential information regarding labor relations and negotiations or other related areas; Assist with recording financial transactions, i.e., deposits, payables and payroll; Maintain scheduling calendar for conference and training rooms; Receive and screen visitors and callers; explain procedures and provide information and/or refer to appropriate staff; Serve as liaison for Court Executives in situations requiring tact and judgment, answering or referring questions based upon knowledge of the Court’s policies; Establish and maintain effective working relationships and work collaboratively with staff; May be used to fill in for the Executive Assistant in their absence; Perform other duties as assigned. Required Knowledge Legal terminology, procedures, practices, documents and forms; Correspondence and report writing; Legal procedures and practices involved in composing, processing, completing and filing legal documents; Courtroom operations and protocol; Clerical, financial and legal record keeping practices; Basic accounting practices; Modern office practices, procedures and equipment, which includes proficiency with computers and Microsoft Office software including Word, Outlook, Excel, and Power Point; Correct English usage, including spelling, grammar and punctuation; Working knowledge of the Odyssey case management system is desirable; Public and community relations. Required Abilities Work independently and make immediate, sound decisions using initiative and independent judgment within the established procedural guidelines; Maintain strict confidentiality of court management files and information as may be obtained or encountered in the performance of one’s duties; Organize work and set priorities to meet deadlines working within prescribed time constraints; Plan and/or organize meetings, special projects, for Administrative Staff; Use a personal computer and software, including word processing, spreadsheet, database and other job‑related applications and systems; Provide training and direction to staff; Demonstrate a high degree of professionalism; Establish and maintain cooperative and professional working relationships with others, including judicial officers, executive staff, coworkers, attorneys, other agencies/justice partners and the public. Minimum Qualifications Education and Experience Equivalent to an associate degree, preferably with major coursework in administration, business or a legal field; and two (2) years of experience performing administrative support work. High School diploma or equivalent GED and three (3) years of increasingly responsible lead clerical, secretarial, or administrative support work experience in a court environment. Licenses and Certifications Possession of a valid California Class C Driver License with an acceptable driving record; Background Investigation: Live Scan fingerprinting is required; All court employees must take the Oath of Allegiance; Regular and punctual attendance is required. Physical Requirements and Work Environment Ability to ascend and descend stairs while carrying files, stacks of paper, reference books, supplies, equipment, and other materials; ability to use a computer keyboard and terminal on a regular basis; ability to sit, use hands to finger, handle, or feel objects, to reach with hands and arms, speak and hear; physical ability to lift, carry, push, and/or pull light to moderately heavy objects sometimes weighing up to 20 pounds; frequent need to reach for items above and below desk level, sometimes with the assistance of a ladder or step stool; work is performed in an office environment with little exposure to outdoor temperatures or dust; working conditions are typically moderately quiet but may be loud at times. Periodic contact with angry and upset individuals in volatile situations; occasional irregular work hours including meetings and work outside normal business hours; occasional overnight travel for trainings, meetings and conferences. Background Check Any candidate employed by the Tehama Superior Court will be required to submit to Live Scan Fingerprinting as a condition of employment, should an offer be made. Compensation and Benefits Sick Leave – 12 days annually (may carry over accrued sick leave from one calendar year to the next); Vacation – 0‑4 years = 12 days; 5‑10 years = 18 days; 11‑20 years = 21 days; 21+ years = 22.5 days per year; Management Leave – 40 hours per fiscal year; Holidays – 14 paid holidays plus 1 year‑end floating holiday; all non‑probationary employees accrue an additional personal holiday on July 1 of every year; effective October 1 2025, all non‑probationary employees accrue three additional personal "floating" holidays per year, which must be used within a year from the date they are accrued (i.e., September 30); the three additional personal floating holidays sunset on September 30 2027; Health Insurance – All regular employees and all probationary employees are eligible to participate in a group insurance benefit program effective the first day of the month following one full month of employment. The Court contributes 80% of the average premium toward health, dental, and vision insurance plus an additional $200.00 per month (the additional $200.00 per month will sunset September 30, 2027). Employee share of cost for medical/dental/vision benefits is currently $65.76 per month for the EPO coverage. Term & Basic Life Benefit through our County benefit plan is $30,000/$60,000 at a cost to the employee of $1.22 per month and an additional $20,000/$40,000 (AD&D) at no additional cost. The Court pays $225 per month to employees who choose not to participate in the group insurance plan; Employee Assistance Program; Flexible Spending Account – Available for medical and dependent care expenses; Retirement Plan – Employees are enrolled in the California Public Employees’ Retirement System (PERS) which is integrated with Social Security. Pepra employees hired on or after January 1 2013, Retirement is 2% at 62 and the current contribution rate is 8%. Classic Employees hired before January 1 2013, currently enrolled in PERS or the County Employees’ Retirement Law of 1937 (the '37 Act) may be eligible to establish reciprocity. Retirement is 2% @ 55 and the current contribution rate is 7%. Equal Opportunity Employer Tehama Superior Court is committed to the principle of equal employment opportunity to all persons with respect to hiring practices, compensation, benefits, promotional opportunities, and other terms and conditions of employment regardless of race, color, national origin, ancestry, religion, sex, sexual orientation, physical or mental disability, medical condition, age, veteran status, marital status, or political affiliation, or any other factor protected by applicable federal and state laws. If you require accommodations in the application or interview process, contact Human Resources at the number listed above before the deadline posted on the job announcement. Policy of Nondiscrimination Superior Court of California, County of Tehama does not discriminate on the basis of mental or physical disability in the admission or access to, or treatment or employment in, its programs or activities. Special interview arrangements may be made to accommodate disabilities or religious convictions. The Superior Court of California, County of Tehama encourages applications from all persons regardless of their race, color, sex, sexual orientation, religion, religious creed, age, national origin, ancestry, physical or mental disability, medical conditions or marital status. Disabled persons are encouraged to apply for all positions. Reasonable accommodations may be made in the testing procedure as well as the work site. #J-18808-Ljbffr