HUMAN RESOURCES ASSISTANT

Job Title

The role involves providing guidance to employees on accessing federal benefits information, explaining eligibility requirements, application processes, and timelines. It includes receiving, reviewing, and processing enrollment forms, determining benefits status and eligibility using programs, regulations, and policies. The duties also encompass drafting and sending letters and notifications related to life events, retirements, and separations, reviewing submitted documentation for completeness, and inputting data into appropriate databases. Additionally, the position requires developing reports, reviewing data, and managing suspense files using approved methods. Participation in projects under the direction of a specialist or supervisor, handling pay duties including research, verification, and resolution of pay issues and personnel documents for employees, and participating in recruitment/examining activities for identified positions through databases are part of the responsibilities. The role also involves responding directly to applicant inquiries, completing tasks for pre-employment processes, assisting with making job offers, preparing and coordinating Entry on Duty (EOD) dates, release dates, examining on-boarding documentation for completion, ensuring that personnel actions contain correct nature of action and legal authorities, employee data, pay data, and remark codes. Furthermore, it includes reviewing submitted documentation for completeness, inputting data into appropriate databases, answering written and oral questions directly from job applicants, preparing and distributing tentative and official job offer correspondence to selected applicants, reviewing completed new-hire onboarding packets for accuracy, assigning new-hire tasks in automated HR systems, reviewing a variety of incoming personnel documentation for completeness, coding approved transactions in HR systems, building, reviewing, monitoring, and tracking federal personnel actions for assigned programs and districts, assessing personnel documents for accuracy regarding position data elements and required attachments, and using human resources applications to input, modify, maintain, and inactivate official position data.