SECRETARY (OA) Jobs

Administrative Support AssistantDutiesYou will serve as the principal administrative support assistant to the Department Head by independently managing the daily administrative operations of the office.You will maintain official administrative records in accordance with Department of the Navy records management requirements and ensure records are safeguarded, retained, and disposed of using approved procedures.You will schedule and organize meetings, conferences, inspections, training events, and management reviews by coordinating attendance, reserving facilities, preparing agendas, and distributing meeting information to participants.You will serve as the administrative liaison with Human Resources, Budget, Information Technology, Security, Contracting, Facilities, and other command organizations.You will receive, review, and control incoming correspondence, reports, directives, and other official communications.You will operate advanced functions of office automation software, e.g., database, spreadsheet, and word processing.Requirements Conditions of employmentMust be a US Citizen.Must be determined suitable for federal employment.Must participate in the direct deposit pay program.New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.govGenerally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.Males born after 12-31-59 must be registered for Selective Service.You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.This position requires access to Restricted Data (RD), as established by the Atomic Energy Act of 1954, to include access to designated areas that contain or process RD.Work is performed in areas where potentially harmful physical and chemical agents are present (e.g. fumes, dust, heat, ionizing and non-ionizing radiation and chemicals). You will be required to participate in medical surveillance programs.You will be required to wear personal protective equipment such as helmets, gloves, coveralls, glasses, goggles, respirators and safety shoes continuously for the duration of the work shift.QualificationsYour resume must demonstrate at least one year of Specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:Experience reviewing publications, directives, and other materials which may affect an organization.Experience utilizing a variety of office automation software and Navy administrative systems to prepare correspondence, reports, spreadsheets, presentations, meeting materials, and other documents supporting operations.Experience producing a wide range of administrative products requiring accuracy, proper formatting, and compliance with established correspondence and records management policies.Experience determining appropriate follow-up actions, preparing materials to meet the supervisor's needs, and responding to correspondence or phone calls.