Executive Assistant

Job Description

Job Description

Position Summary:

Top Workforce Solutions is seeking a polished and proactive Executive Assistant to support our client’s Chief Executive Officer at their Hollywood, FL headquarters. The client is a multi-site healthcare management company overseeing several skilled nursing facilities.

This fully in-office role requires a high level of professionalism, discretion, and the ability to operate effectively in a fast-paced, healthcare-focused environment.

Key Responsibilities:

• Provide direct, high-level administrative support to the CEO

• Manage complex calendars, schedule meetings, and coordinate with internal teams and external partners

• Arrange and manage domestic travel plans, including detailed itineraries and logistics

• Prepare, format, and edit executive-level reports, presentations, and internal communications

• Track deadlines, priorities, and follow-up items to ensure timely execution

• Maintain confidential records and filing systems with the utmost discretion

• Support operational projects and administrative initiatives as needed

• Help streamline and improve administrative workflows for greater efficiency

Required Qualifications:

• Experience:

  • Minimum 3 years in an Executive Assistant or similar high-level administrative role

  • Experience supporting C-suite executives strongly preferred

• Education:

  • Bachelor’s degree preferred

• Technical Skills:

  • Proficient in Microsoft Excel  

  • Strong working knowledge of Microsoft Office Suite (Word, Excel,PowerPoint, Outlook)

  • Experience with Click Up or similar project/task management platforms is a plus

• Soft Skills:

  • Highly organized, detail-oriented, and capable of managing multiple priorities

  • Strong communication and interpersonal skills

  • Demonstrated ability to maintain confidentiality and exercise sound judgment

  • Professional demeanor with the ability to anticipate needs and work independently

Work Environment:

• This is a fully on-site position based in Hollywood, FL

• Remote or hybrid work is not available for this role

• Must be comfortable working in a professional office environment supporting executive leadership in healthcare operations