Human Resources Program Assistant I/II/ III (Contract/Part-time)

City of Encinitas is seeking a detail-oriented and customer focused Human Resources Program Assistant (Contract/Part-time) to provide administrative and technical support in a variety of Human Resource functions, including employee records, recruitment, onboarding and customer service. The ideal candidate is organized, collaborative, maintains confidentiality and enjoys working in a fast-paced environment. If you are passionate about public service and providing exceptional support to employees and the community, we want to hear from you! This is a part-time temporary contract position, and incumbents are limited to working a maximum of 999 hours per year. Responsibilities Sorting incoming and posting outgoing mail daily. Responds to requests for information from the general public; answers routine questions; directs visitors to appropriate locations. Performs various clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; making photocopies; performing data entry; preparing mass mailings; typing; and word processing. Receives, sorts, and distributes various correspondences to personnel. Types, word-processes, or does data entry for a variety of documents, which may include: meeting minutes, newsletters, lists, flyers, reports, press releases, contracts, calendars, rosters, and/or other related materials. Files documents alphabetically, numerically, or by other prescribed methods. Assists in scheduling programs, events, conference rooms, travel itineraries, appointments, meetings, and/or other related events. Prepares and maintains a variety of files; gathers information, reports, papers, and records; disseminates information to individuals. Processes routine financial paperwork, which includes requisitions, deposits, billings, and/or other related paperwork. Performs other duties of a similar nature or level. Qualifications The ideal candidate will have knowledge of applicable principles and practices in assigned program area; applicable Federal, State, and Local laws and regulations; data collection methods; modern office practices and equipment; English usage, spelling, grammar, and punctuation; records maintenance principles; customer service principles. The ideal candidate will have skills in providing customer service; using a computer and related software applications; handling multiple tasks simultaneously; maintaining files, records, databases, and other related systems; collecting data; preparing reports; preparing business correspondence; using modern office equipment; communicating laws, codes, regulations, policies, and procedures; communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction. High School Diploma, or General Equivalency Diploma (G.E.D.), plus word processing and keyboarding skills or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Application & Deadline A completed application with an attached resume is required and must be received by 5pm on Monday, July 20 2026. Incomplete application packets are not reviewed. Equal Opportunity Employment The City of Encinitas and the San Dieguito Water District provide equal opportunity employment for all persons without regard to race, color, religion/religious creed, sex, sexual orientation, national origin, gender, gender identity, gender expression, physical disability, mental disability, marital status, age, ancestry, genetic information, medical condition, political affiliations, veteran status, Family Leave Act status, AB60 CA Driver's License status or status with pregnancy, child birth or breastfeeding. The City and Water District encourage minorities, disabled persons and women to apply. Qualified applicants who move to the next level of the selection process must notify the Human Resources Office if accommodation is needed. A thorough background check will be conducted for the candidate(s) seriously considered for the position including fingerprinting and reference checking. A contingent job offer may be given pending the results of medical evaluation, which includes a physical and drug and alcohol screening. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. #J-18808-Ljbffr City of Encinitas