Human Resources Administrative Assistant

Human Resources Administrative Assistant About The Role We are seeking a detail-oriented and motivated Human Resources Administrative Assistant to join our team. You will play a key role in auditing and organizing employee records across multiple sites, ensuring compliance, accuracy, and the successful transition to a centralized digital filing system. This is a great opportunity to build foundational HR and administrative skills while working alongside an experienced HR team. Key Responsibilities Review and audit employee files across multiple locations to ensure completeness and accuracy. Partner with employees to collect missing documentation and obtain required signatures. Create and maintain employee records for those without existing files. Scan, digitize, and upload both paper and electronic files into a centralized database. Standardize documents to ensure consistency across all employee records. Organize and manage large volumes of data with accuracy and efficiency. Work independently to manage project timelines and deliverables with minimal supervision. Required Skills Strong attention to detail and ability to manage high volumes of data accurately. Excellent communication and interpersonal skills (written and verbal). Proficiency in data entry, recordkeeping, and administrative support. Ability to handle sensitive information with discretion and professionalism. Comfortable working in a fast‑paced, professional office environment. Preferred Qualifications Bachelor’s degree in Business Administration, Human Resources, or a related field (preferred). Previous experience with file auditing or document management is a plus, but not required. Work Environment Collaborative, professional office setting working closely with the HR team. Involves managing records from multiple locations, including both paper and digital formats. Opportunity to contribute to the implementation of a new digital records system. Why Join the Team? Gain practical, hands‑on experience in Human Resources. Build foundational administrative and compliance skills. Work with a supportive and collaborative HR team. Job Type & Location Contract position based out of Oceanside, CA. Pay and Benefits The pay range for this position is $25.00 - $29.00/hr. Benefits Medical, dental & vision. Critical Illness, Accident, and Hospital. 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available. Life Insurance (Voluntary Life & AD&D for the employee and dependents). Short and long‑term disability. Health Spending Account (HSA). Transportation benefits. Employee Assistance Program. Time Off/Leave (PTO, Vacation or Sick Leave). Eligibility Requirements Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Workplace Type This is a fully onsite position in Oceanside, CA. Application Deadline Position is anticipated to close on Jul 10, 2026. Equal Opportunity Employer The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. Reasonable Accommodation If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io. #J-18808-Ljbffr