Administrative Assistant / Office Coordinator

Job Description

Job Description

Job Description – Administrative Assistant / Office Coordinator

Job Title: Administrative Assistant
Location: Rochester, NY 14604 (100% Onsite)
Pay Rate: $28/hr on W2
Contract Duration: 6 Months
Work Schedule: Monday–Friday, 8:00 AM–5:00 PM (1-hour unpaid lunch)
Employment Type: Full-Time Contract

Job Summary

We are seeking a highly organized, proactive, and customer-focused Administrative Assistant / Office Coordinator to support daily office operations at our Rochester, NY location.

The ideal candidate will have experience in office administration, front desk operations, facilities coordination, meeting and event support, and workplace services . This individual will be solely responsible for providing day-to-day administrative and operational support to ensure a smooth and efficient office environment.

Key Responsibilities

• Manage daily office operations, including front desk reception, visitor assistance, incoming calls, and mail processing.
• Coordinate office supplies, printing requests, equipment, and general administrative services.
• Serve as the primary point of contact for employee requests, facilities issues, housekeeping coordination, and workplace support.
• Maintain office organization, kitchen/pantry supplies, and general office upkeep (non-janitorial).
• Support meeting and event coordination, including room setup, vendor communication, and last-minute logistical arrangements.
• Manage conference room bookings, meeting space reservations, and scheduling conflicts.
• Provide basic troubleshooting assistance for audiovisual (A/V) equipment and coordinate technical support when needed.
• Communicate effectively with employees, visitors, vendors, and internal teams to resolve office-related requests.
• Ensure smooth daily office operations while working independently.

Required Qualifications

• Previous experience in administrative support, office coordination, office services, or facilities support .
• Strong organizational, multitasking, and time-management skills.
• Experience handling front desk operations, customer service, and general office administration.
• Ability to coordinate meetings, events, vendors, and workplace services.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Basic knowledge of office equipment, meeting room technology, and A/V troubleshooting.
• Must be available to work 100% onsite in Rochester, NY, Monday–Friday, 8 AM–5 PM .

Additional Information

• Onsite Requirement: Five days per week; remote work is not available.
• Parking: Not provided. Garage parking is approximately $10 per day at the employee's expense.
• Office Coverage: The selected candidate will independently manage daily office support activities.

Ideal Candidate: A dependable Administrative Assistant or Office Coordinator with strong experience in office operations, facilities support, front desk reception, customer service, and meeting coordination who can independently maintain a professional and organized workplace.