Facility Coordinator Full Time

Job Description

Job Description

Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should send an email to View email address on ziprecruiter.com. NOTE: This email is for accommodation requests ONLY.  Any other inquires will not receive a response.

About Glow Brands
If you are looking for a rewarding opportunity in a fast-paced environment, Glow Brands is the place for you! Glow Brands comprises a balanced portfolio of health, beauty, and self-care businesses across retail and membership-based models. We provide high-quality products, services, and expert recommendations through trusted, client-focused relationships—helping our customers look good, feel good, and build confidence.

Position Summary
We are seeking a Facilities Coordinator to provide administrative and operational support across our locations, including Sun Tan City, Wellness City, Planet Fitness, Buff City Soap, and 7 Brew. In this role, you will facilitate service calls, manage preventive maintenance programs, track mechanical assets, and utilize hands-on mechanical expertise to troubleshoot facilities issues.

Benefits

• Health Insurance options (Medical, Dental, Vision)
• Life Insurance & Disability Coverage options
• Paid Time Off (PTO)
• 401(k) with Company Match
• Daily Pay Options
• Employee Discounts on Products and Services
• Professional Development & Training
• Casual Dress Code & Free Company Apparel
• Free Tanning
• Free Spray Tanning
• Free Wellness Spa Services
• Employee Wellness Programs w/yearly $125 reimbursement option
• Exclusive Discounts at Outside Retailers
• Free Gym Membership (Planet Fitness Black Card) *qualified areas only

Tasks & Responsibilities

• Service Request & Technical Troubleshooting: Receive and prioritize service requests via phone and email; leverage a strong mechanical background to troubleshoot minor HVAC, plumbing, electrical, and general handyman issues with store locations prior to placing vendor service calls.
• Plan & Blueprint Review: Read and interpret facility plans and blueprints to assist with location layouts, maintenance, and capital projects.
• Vendor & Landlord Relations: Communicate directly with vendors, property managers, operations teams, and internal maintenance crews to schedule and resolve service calls.
• Asset & Maintenance Tracking: Maintain master files, service databases, and mechanical asset tracking across all brand locations via Woven.
• Preventive Maintenance: Coordinate, track, and report on all scheduled preventive maintenance programs.
• Financial & Administrative Support: Update service ticket costs, code and approve vendor invoices via Docuware, manage procurement, and maintain business licenses.
• Project & Warehouse Support: Assist the Director of Facilities with ongoing capital projects, new store sets, remodels, upgrades, and monthly warehouse inventory counts.

Qualifications

• Experience & Background: 5+ years of administrative support experience, paired with a solid mechanical/handyman background.
• Technical & Mechanical Skills:

-Ability to read and interpret facility plans and blueprint (Procure)
-Hands-on mechanical background with the ability to troubleshoot minor HVAC, plumbing, electrical, and general handyman issues.
-Proficiency in Microsoft Office (Excel, Word, Outlook, Teams), facility software (Woven), document management, procurement, and invoice systems (Docuware).

• Industry Knowledge: Basic knowledge of facilities maintenance management and Glow Brands businesses preferred.
• Key Attributes: Strong written and verbal communication, tenacity/results orientation, excellent organizational skills, customer-service mindset, and the ability to self-manage tasks based on priority.

Work Conditions & Physical Demands

• Rotating on-call availability for urgent facility issues during evenings and weekends.
• Ability to sit for extended periods and operate standard office/computer equipment.
• Ability to work occasionally in compact server/utility spaces with elevated noise levels and temperatures.
• Physical ability to lift or move up to 50 pounds, operate a pallet jack, and maneuver loaded skids.
• Occasional standing, walking, reaching, climbing, balancing, stooping, kneeling, or crouching.

Applicant Statement: I certify that my answers to all questions are true and correct without any consequential omissions of any kind whatsoever. I further understand that any material omissions, false, misleading or otherwise incorrect statements made on this application or during the pre-employment process may be grounds for cancellation of this application or, if I am employed at the time it is discovered, my immediate termination. I give the employer the right to contact and obtain information from all references, employers, educational institutions and to otherwise verify the accuracy of the information contained in this application. I hereby release from liability the employer and its representatives for seeking, gathering and using such information and all other persons, corporations, or organizations for furnishing such information. I understand that the employer is an equal opportunity employer and as such does not unlawfully discriminate in employment and no question on this application is used for the purpose of limiting or excusing any applicant from consideration for employment on a basis prohibited by local, state or federal law. If I am hired, I understand that I am free to resign at any time, with or without cause and without prior notice, and the employer reserves the same right to terminate my employment at any time, with or without cause and without prior notice, except as may be required by law. I understand that this application does not constitute an agreement or contract for employment for any specified period or definite duration and that no representative of the employer, other than an authorized officer, has the authority to make any assurances to the contrary. I further understand that any such assurances must be in writing and signed by an authorized officer. I understand it is the company’s policy not to refuse to hire a qualified individual with a disability because of that person’s need for a reasonable accommodation as required by the ADA. I also understand that if I am hired, I will be required to provide proof of identity and legal work authorization. Finally, I understand that this application is current for only 90 days, and at the conclusion of this time, if I have not heard from the employer and still wish to be considered for employment, it will be necessary to fill out a new application.

By submitting an application, each applicant represents and warrants that they have read and fully understand the foregoing information, that they are seeking employment under these conditions, and that their application submission will be their electronically signed application form .