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ADMINISTRATIVE SECRETARY (2C) BUSINESS OFFICE (2 Vacancies)

Delaware Schools Consortium

Wilmington, DE
Administrative Secretary (2c) - Business Office

Location: Red Clay District Offices Baltz Bldg. | 1502 Spruce Ave, Wilmington, DE

Reports To: Supervisor, Business Office

Position Overview: The Business Office Administrative Secretary provides vital clerical and administrative support within the District Business Office. This role focuses heavily on accounting, bookkeeping and financial record-keeping. Primary responsibilities include managing vendor payments, internal voucher payments, purchase order processing and executing other tasks directed by the Business Supervisor and Chief Operating Officer (COO). Additionally, the role involves helping develop internal office procedures to ensure all duties align with school district regulations and State of Delaware compliance policies. Note: Completion of First State Financials (FSF) module training is required for system access. Applicants must be willing to travel to Dover for training if remote sessions are not available

Core Responsibilities & Duties:

  • Process assigned vendor payments in a timely manner to avoid late penalties and take advantage of vendor discounts.
  • Respond to requests from vendors and district staff for information and/or assistance; exercising discretion and good judgement.
  • Assist other Office Staff as needed, as well as assist District Secretaries with questions on procedures and the PO Module.
  • Ability to coordinate workload to meet schedules/deadlines
  • Operate computer and other standard office machines (calculator, fax, and copier).
  • Maintain files for completed payments and audit.
  • Other related duties as assigned.

Qualifications & Requirements:

  • High school diploma or GED.
  • Three years of successful secretarial/clerical work experience with aspects of accounting, bookkeeping, or statistical duties.
  • One year business school training or one-year additional office experience with concentration on numerical functions.
  • Ability to work with accuracy and perform various mathematical functions with speed and accuracy.
  • Comprehensive knowledge of State of Delaware accounting procedures.
  • Computer training and experience required. Knowledge of Microsoft Word & Excel mandatory.
  • Capability to work efficiently with minimal supervision.
  • Prior experience with the First State Financials (FSF) system is preferred but not required.
  • Good attendance record.

Requirements:

  • External Applicants: Completed Online Application via Join Delaware Schools Letter of Interest Resume' Three letters of reference
  • Internal Candidates: Completed Online Application via Join Delaware Schools Letter of Interest Resume'

Contact Information: Stephanie Guy, Supervisor of Accounting Red Clay Consolidated School District 1502 Spruce Ave Wilmington DE 19805 View phone number on click.appcast.io Fax: View phone number on click.appcast.io Closing: June 5, 2026 at 11:59PM

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Vacancy posted 12 hours ago
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