Administrative Analyst

Benefits of City Employment In addition to offering a challenging, rewarding work environment and excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, your choice of three health plans, a flexible spending program, employer contributions to a Retiree Health Savings plan, and top‑of‑the‑line employer paid vision and dental coverage. More information regarding benefits associated with this position can be found on our Miscellaneous Employee Benefits Page. 12 paid holidays annually, plus 2 to 3 "floating holidays per year depending on years of service" $500 annual wellness bonus The City is a Public Service Loan Forgiveness Program (PSLF) Employer Paid Family Leave About the Position Administrative Analysts provide responsible, professional staff assistance to a major office or department. They exercise significant management-level responsibility to coordinate the procedural and administrative aspects of a municipal program or set of related functions, and perform specific and comprehensive analysis of a wide range of municipal policies, organization, procedures, financial systems, and services. Some assignments will involve tracking, analyzing and reporting on benchmark data as well as research and reporting on various aspects of projects, funding sources and expenditures by utilizing databases and a variety of software programs. The Current Vacancy The current vacancy is located in the Fire Department, which provides emergency response, fire suppression, rescue, emergency medical services, fire prevention, community risk reduction, disaster preparedness, and public education services to the Santa Rosa community. The Administrative Analyst will provide professional administrative, analytical, and project support to Fire Department leadership and programs, including budget and financial analysis, grant tracking and reporting, purchasing and contracts, data analysis, records and policy coordination, agenda and report preparation, and support for department initiatives related to emergency services, staffing, equipment, facilities, and community safety. This position requires strong analytical, communication, organizational, and customer service skills, as well as the ability to work collaboratively with sworn and civilian personnel, other City departments, outside agencies, and community partners in a fast‑paced public safety environment. Ideal Candidate Demonstrates initiative, sound problem‑solving skills, flexibility, attention to detail, and a high level of organization in managing fiscal, administrative, and analytical assignments. Exercises good judgment in independent decision‑making and in the management of finance‑related projects, programs, deadlines, and priorities. Has experience with budget development, budget monitoring, expenditure tracking, revenue analysis, financial reporting, cost analysis, and fiscal forecasting. Has experience creating spreadsheets, interactive dashboards, graphs, reports, and analytical information to support financial planning, operational review, and data‑informed decision‑making. Possesses excellent writing skills, including experience writing, reviewing, and editing staff reports, budget narratives, fiscal analyses, and other formal documents. Has experience coordinating purchasing, procurement, contracts, invoices, grants, reimbursements, and other finance‑related administrative processes. Responsibilities Perform professional and analytical support activities in the administration and coordination of various departmental or divisional programs such as budget preparation, analysis, and monitoring; contract administration; development and management of grant programs and grant funding; coordination of department‑level procurement; coordination of various personnel functions; and other programs or activities as assigned. Research, evaluate, and prepare statistical, financial, demographic, and operational data used in reports, studies, surveys, and analyses. Prepare statistical analyses on a variety of administrative, fiscal, personnel, and operational issues. Analyze and make recommendations in the development and administration of assigned program area(s). Identify management and/or operational problems and recommend solutions. Develop and update fiscal projections for various departmental operating funds. Maintain and track key activities and performance measures for the assigned department. Research and monitor federal, state, and local requirements for various activities to ensure compliance with established regulations. Research grant opportunities and prepare grant proposals. Prepare and submit regulatory reports. Track, review, and report on the status of department budgets, grants, funding, contracts, and other administrative activities depending on the area of assignment. Develop and administer contracts. Prepare and review contract provisions, and monitor contract compliance and performance requirements. Compile and analyze data and make recommendations on the formulation of policies and procedures, and staffing and organizational changes to improve operational efficiencies. Assist in budget preparation and review by conducting research, analyzing, and monitoring financial information and making related recommendations. Prepare recommendations on a variety of municipally‑related subjects and programs. Respond to complaints and requests for information. Prepare City Council reports, resolutions, and ordinances. Make staff presentations to the City Council and other governmental and community bodies. Confer with operating supervisors regarding information requirements and cost‑control procedures related to the area of assignment. Represent departmental and City interests in interdepartmental meetings as required. Coordinate activities with other City departments and divisions, and with outside agencies. Knowledge of Principles and practices of public administration; principles, methods, and practices of municipal finance, budgeting and accounting, grants and/or contract administration, personnel administration, state and federal funding sources, programs, and procedures; management and research techniques, and procedures and methods of report presentation; modern principles of supervision and employee engagement; and computer software applications related to the work. Ability to Communicate clearly and concisely, orally and in writing; build and maintain positive, productive, working relationships with co‑workers and others contacted in the course of performing the work; review and analyze organizational, administrative, and fiscal issues, and recommend and implement effective courses of action; properly interpret and make decisions in accordance with laws, regulations and policies; work effectively with community groups and organizations, members of governing bodies and committees, regulatory agencies, City staff, and the general public; coordinate complex projects and meet established deadlines; effectively manage conflicting priorities. Experience and Education Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience – sufficient years of progressively responsible technical, analytical, or administrative level experience, preferably in a local government or similar setting. Education – equivalent to a Bachelor's degree from an accredited college or university with major work in public or business administration or a closely related field. Selection Process The selection process will include a minimum qualifications assessment, and may also include an application and supplemental questionnaire review, followed by department selection interviews. For more information about this exciting opportunity, Please contact Alberto Sanchez at View email address on click.appcast.io The City of Santa Rosa is proud to be an equal opportunity workplace. #J-18808-Ljbffr