Administrator - Office

Job Description

Job Description

Job Overview:

Pay Range: $31.00hr - $36hr

Requirement/Must Have:

• Bachelor's Degree from accredited institution.
• 3-5 years of administrative experience.
• Exceptional customer service skills.
• Excellent interpersonal and communication skills.
• Ability to handle multiple tasks and projects with competing priorities and tight deadlines.
• Strong organizational skills and attention to detail.
• Strong adaptability, flexibility, and resourcefulness while maintaining a professional attitude.
• Must be a team player.
• Proficient in Microsoft Office (Word, PowerPoint, Excel).
• Tech savvy.

Responsibilities:

• Organize, coordinate, and implement office processes and procedures to ensure organizational effectiveness and efficiency.
• Support print device and mail services, office and supply inventory management, and conference room/AV support.
• Deliver paper for all office equipment and act as first responder for print device issues.
• Ensure proper maintenance and usage of all equipment and supplies.
• Process outgoing pre-stamped personal USPS and business FedEx packages.
• Verify, sign, deliver, and record all incoming and outgoing accountable mail.
• Sort and deliver incoming FedEx, DHL, UPS, and postal service mail.
• Handle rush pick-up and delivery requests.
• Maintain and provide specialized mailing forms such as Express, Registered, Certified, and Insured.
• Interact daily with vendors to ensure procedures and work standards for mail center operations are maintained.
• Coordinate audio-visual equipment and prepare facilities for meetings, including Skype, WebEx, teleconference, and VTC.
• Prepare coffee and set out snacks for meetings as needed.
• Establish and maintain par levels for all required basic office supplies, including water and coffee.
• Manage, maintain, clean, and organize supply stops and storage areas.
• Acquire conference room supplies including snacks, pens, notepads, and flip charts.
• Assist with special projects such as employee desk moves.
• Create and maintain office phone lists and desk assignments.
• Track personnel moves within the facility.
• Prepare business correspondence, agendas, and presentations using Microsoft Office.
• Schedule, coordinate, and order catering for meetings and events.
• Identify, evaluate, research, and recommend solutions to office services related issues.
• Coordinate between departments and operating units to resolve day-to-day administrative issues.
• Assist with administrative management, directory maintenance, logistics, equipment, and storage.
• Actively participate in the Emergency Fire Warden Safety program.
• Serve as the receptionist at the front desk location.

Skills:

• Office Administration.
• Microsoft Office.
• Inventory Management.
• Mail Services.
• Audio-Visual Support.
• Vendor Coordination.
• Customer Service.

Qualification And Education:

• Bachelor's Degree from accredited institution.

Due to nature of job The candidate must have Ability to lift 50 pounds.

Benefits:

Our Benefits Include:

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Health Savings Account (HSA)
• Disability Insurance (Short-Term and Long-Term)
• Life and AD&D Insurance
• Paid Sick Leave (where required by applicable state or local law)
• Supplemental Insurance Plans
• Identity Theft Protection
• Pet Insurance
• Employee Wellness Programs
• Employee Assistance Program (EAP)
• Career Growth and Professional Development Opportunities

Disclaimer : Benefits eligibility, accrual rates, and usage limits may vary based on employment status, length of service, and work location. Paid Sick Leave is provided in strict accordance with applicable state and municipal mandates. Cynet Systems Inc. reserves the right to modify, amend, or terminate any benefit plans at any time in accordance with applicable laws.

About Cynet Systems

Founded in 2010 and headquartered in the Washington, DC metro area, Cynet Systems Inc. is a leading technology staffing and workforce solutions company serving Fortune 500 companies, government agencies, and enterprise organizations across the United States and Canada. We deliver agile, scalable talent solutions across IT, engineering, life sciences, clinical, and professional staffing, powered by a high-performing recruitment engine operating across North America and Asia.

As a nationally and locally certified Minority Business Enterprise (MBE), Cynet Systems is committed to helping organizations build high-performing teams while empowering professionals to grow rewarding careers. Our organization is certified to ISO 9001, ISO 14001, ISO 27001, and SOC 2 Type II standards, reflecting our commitment to quality, security, operational excellence, and customer success.