Administrative Support Specialist

Administrative Support Specialist

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Posting Details

Posting Number - PG195236SP

Internal Recruitment - No

Working Title - Administrative Support Specialist

Anticipated Hiring Range - Commensurate with Experience ($44,510 - $50,000)

Work Schedule - Monday - Friday (7:30 am - 4:30 pm), on emergency call back every 4th weekend and some holidays

Job Location - Raleigh, NC

Department - Phytotron

About the Department - The Southeastern Plant Laboratory, commonly called the phytotron, is a facility especially designed for research studies on the response of biological organisms to their environment. The high degree of control within 60+ growth chambers, 4 environmentally controlled greenhouses, and a biocontainment lab with a greenhouse makes it possible to duplicate any climate from tropical rain forests to arid deserts. It is also possible to study plant diseases and insects that need to be contained and prevented from spreading through the Phytotron or into the outside environment. The NC State Phytotron concentrates on applied and basic research related to agricultural problems encountered in the southeastern United States. The ability to control all phases of the environment allows for integration of research dealing with all aspects of plant science. The facilities are provided for NC State faculty to conduct the necessary research to allow them to secure federal grants, such as NSF and USDA, as well as for use by commercial research laboratories (for a fee).

Wolfpack Perks and Benefits - As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties - Support one of NC State's premier research facilities by helping ensure the efficient day-to-day operations of the NC State Phytotron. In this role, you will provide administrative, financial, and operational support that enables researchers to effectively utilize the facility while contributing to the smooth management of its business operations, records, and information systems.

Key Responsibilities Administrative & Customer Support Serve as the primary point of contact for researchers, NC State employees, and visitors, providing administrative support and coordinating daily facility operations. Financial & Operational Administration Assist with financial administration by maintaining billing and financial records, supporting the use of facility funds, managing personnel files, and ensuring accurate administrative documentation. Information & Facility Support Support the maintenance and enhancement of the Phytotron website, internal network, and facility-related data to promote efficient operations and access to information.

If you are an organized, detail-oriented professional who enjoys supporting research operations and providing outstanding administrative service, we encourage you to apply and become an important part of the NC State Phytotron team.

Other Responsibilities - In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Qualifications

Minimum Experience/Education - High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Qualifications - Proficiency with Microsoft Office applications, including Excel and Word, or similar software used to manage records, financial information, and administrative processes. Demonstrated ability to maintain accurate financial records, process billing activities, and organize administrative documentation. Experience maintaining webpages, internal network resources, or facility-related electronic data. Demonstrated ability to serve as a professional point of contact while communicating effectively with researchers, staff, and the public. Strong organizational skills with the ability to manage multiple administrative responsibilities while maintaining accurate personnel, financial, and operational records.

Required License or Certification - N/A

Valid NC Driver's License required - No

Commercial Driver's License Required? - No

Recruitment Dates and Special Instructions

Job Open Date - 10/07/2026

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) - 10/14/2026

Notice to Applicants - Please note that the work history on your resume must also be included in your application.

Special Instructions - Applicant required documents: cover letter, resume, contact information for at least three professional references.

Position Details

Position Number - 00042180

Position Type - SHRA

Position Classification Band Title - Administrative Support Specialist

Position Classification Band Level - Journey

Position Classification Salary Range - $ 34,602 - $ 58,870

Salary Grade Equivalency - NC09

Alternate Option - If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week) - 1.00

Appointment - 12 Month Recurring

Mandatory Designation - Adverse Weather - Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events - Non Mandatory - Emergency Event

Time Limited Position - No

Time-Limited Appointment Length (if applicable)

Department Id - 111701 - Phytotron

EEO - NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.