Assistant to the Manhattan Borough Commissioner

Assistant to the Manhattan Borough Commissioner

Major Responsibilities - Under general direction, with wide latitude for independent initiative and judgment, perform difficult and complex administrative work for the Manhattan Borough Commissioner.

- Manage the Manhattan Borough Commissioner's calendar strategically to maintain an efficient and effective schedule, exercise sound judgment in prioritizing competing demands, independently handling frequent reprioritization and coordinating meetings and appointments accordingly.

- Initiate and coordinate meetings and conference calls and prepare necessary materials.

- Utilize data provided by the Manhattan Borough Commissioner and Borough Commissioner's staff to create and maintain spreadsheets and charts.

- Assign and review briefing materials, PowerPoint presentations and reports for the Manhattan Borough Commissioner.

- Direct and maintain information flow to the Manhattan Borough Commissioner for timely response.

- Research, prioritize and follow up on incoming issues and concerns addressed to the Manhattan Borough Commissioner and recommend an appropriate course of action, referral or response.

- On behalf of the Manhattan Borough Commissioner, communicate directly with all divisions, other city agencies and key agency partners.

- Assist in gathering information and preparing correspondence on behalf of the Manhattan Borough Commissioner and the Borough.

- Draft correspondence and respond to constituents, elected officials, community boards and others on behalf of the Manhattan Borough Commissioner before established deadlines. Follow up and close out correspondence in the tracking system.

- Provide general office support. Assist with copying, answering phones, maintaining files and other duties.

- Assist the Manhattan Borough Commissioner and Borough Commissioner's staff with special projects as needed.

- Attend community meetings and Community Boards with, or on behalf of the Manhattan Borough Commissioner when requested. Provide detailed transcripts of meetings.

Work Location: Arsenal West, Manhattan

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 792269. All applicants must apply via cityjobs.nyc.gov.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

1. At least two to five years of experience in directly supporting senior executives, complex coordination of activities, management or comparable experience. 2. Excellent writing and verbal communication skills. 3. Ability to work independently as well as collaboratively with colleagues. 4. Exceptional organizational skills, including the ability to manage multiple tasks and projects simultaneously while meeting deadlines. 5. Experience handling sensitive and confidential information. 6. Proficiency in Microsoft 365. 7. Familiarity with Manhattan Parks and Borough priorities. 8. Ability to work evenings and weekends. 9. Valid New York State driver license.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

Residency Requirement

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.