Event Coordinator

Job Posting Title:
Event Coordinator
Department:
Community Services
Location:
415 SILVER AVE SW
Pay Range:
$47,445.00 - $74,901.00

Close Date:
August 28, 2026

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more.

CULTURAL AFFAIRS AND MARKETING
The Events Coordinator is responsible for the planning, coordination, and execution of events on behalf of Bernalillo County. This position is responsible for ensuring all countywide events align with organizational objectives, public engagement goals, government protocols, legal policies and procedures, and county brand standards. The individual is also responsible for the monitoring and evaluation of these events. This role oversees and coordinates the full event lifecycle - from concept development through post-event analysis for all events. The ideal candidate brings strong operational and organizational experience, and the ability to manage complex, multi-stakeholder events in a public sector environment while working with elected officials, community stakeholders and multiple departments throughout the county.
FUNCTIONAL AREA

CULTURAL AFFAIRS AND MARKETING

• Plan, coordinate, and oversee a variety of County events such as community and signature events sponsored by elected officials, public meetings, dedications, and cultural or historical initiatives.
• Recruit, screen, and manage event vendors including but not limited to food vendors, craft and artisan vendors, entertainment, and exhibitors. Ensure compliance with permits, insurance, and licensing requirements.
• Coordinate and execute logistics for event setup, tear-down, volunteer activities, vendor participation, and event operations.
• Manage agreements and permits related to venues, vendors, rentals, event registration sites, and performers. Support contract administration, purchasing, and revenue processing.
• Advise departments and elected officials on event planning strategies, including but not limited to budgeting, logistics, and presentation methods.
• Conduct post-event evaluations to improve future programming.
• Provide leadership for special projects and initiatives as assigned.
• Represent the County at external meetings, develop community partnerships, and expand outreach efforts.
• Oversee project staff or volunteers as assigned.
• Handle confidential records and communications in accordance with County policy.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

CULTURAL AFFAIRS AND MARKETING

• Bachelor's degree in Hospitality Management, Marketing, Communication, Public Relations, Public Administration, Business Administration or a related field.
• One (1) year experience as a special event coordinator.

*Any equivalent combination of related education and/or experience may be considered for the above requirements.

SUPPLEMENTAL INFORMATION

PREFERENCES

• One year project lead experience.

SCREENING AND COMPLIANCE
The offer of this Bernalillo County position requires compliance with the following:

• Successful completion of a post-offer employment medical examination.
• Adherence to all County safety guidelines.
• Complete all FEMA training(s) assigned to this position.
• Possession of a valid New Mexico driver's license by the date of hire and maintenance of a valid license while employed in this position.
• Complete required supervisor training, if applicable.

WORKING CONDITIONS

• Most work is performed indoors in a climate-controlled environment.
• Primary work surfaces include carpeted or tiled floors.
• Work may be performed independently, in teams, or with volunteers.
• Regular evening, weekend, and holiday work is required.
• Occasional outdoor work in varying weather conditions.
• Must be able to stand or walk for extended periods (up to 16 hours in a single day during events).

EQUIPMENT, TOOLS, AND MATERIALS

• Equipment typically used in the performance of office duties includes telephone, computer, printer, and copy machine.
• Handles paperwork, reports, contracts, schedules, promotional materials, and a variety of office supplies in support of planning and executing events.