Project & Sales Coordinator

Job Description

Job Description

Description:

Job Summary

The Project & Sales Coordinator is an entry-level development role that provides direct support to the Sr. Director of BHS Operations and as assigned, other members of the Business Development, Estimating, and Project Management teams. The position is intentionally broad and is designed for a highly capable, adaptable individual who can support a wide range of commercial, operational, technical, and administrative activities based on the needs of the business. Responsibilities will vary based on current priorities and may include supporting project financial analysis, reviewing bid documents and project schedules, assisting with estimates and budgets, developing standard operating procedures, preparing internal and customer-facing documents, improving business processes, and developing new tools and workflows, including the use of artificial intelligence and automation. The successful candidate will be comfortable working in an environment where assignments are not always fully defined and must be able to take a general objective, gather the necessary information, ask appropriate questions, and independently drive the assignment toward completion. This position provides exposure to the full lifecycle of ControlTouch's business and is intended to develop the skills and business knowledge necessary for potential future growth into Project Management, Business Development, Estimating, or other roles within the organization.

Essential Functions

· Provide direct day-to-day support to the Sr. Director of BHS Operations and support other team members or functional areas as assigned.

· Assist Business Development, Estimating, and Project Management with analytical, technical, administrative, and coordination activities based on current business priorities.

· Support Project Managers with project financial analysis, including detailed reviews of budgets, costs, forecasts, change orders, commitments, and other project information.

· Assist with the development and review of project budgets, estimates, schedules, bid packages, proposals, and supporting documentation.

· Review project and opportunity documentation to identify missing information, inconsistencies, risks, action items, and areas requiring additional follow-up.

· Assist in the development, documentation, and implementation of standard operating procedures for Business Development, Estimating, Project Management, and related functions.

· Develop and improve templates, trackers, reports, dashboards, checklists, and other tools used to manage commercial and project activities.

· Support the development of AI-enabled tools, automation, and other technology-based solutions intended to improve efficiency, consistency, visibility, and decision-making.

· Perform research and analysis related to customers, projects, opportunities, costs, schedules, processes, and other business needs.

· Prepare internal reports, presentations, meeting materials, customer-facing documents, and other communications as needed.

· Participate in meetings across Business Development, Estimating, Project Management, Engineering, and Operations to capture requirements, decisions, action items, and follow-up activities.

· Coordinate information across departments and follow up with appropriate stakeholders to ensure assigned activities are completed.

· Take ownership of special projects and loosely defined assignments by developing an approach, gathering information, coordinating with appropriate stakeholders, and driving the assignment to completion.

· Perform administrative and organizational tasks for the Sr. Director of BHS Operations as needed.

· Support continuous improvement initiatives across the commercial and project execution functions.

· Develop a working understanding of ControlTouch's technical solutions, estimating practices, project management processes, customers, and overall business model.

· Perform other duties and special assignments based on evolving business needs.

Work Environment

· Office setting and field locations. 

· Collaborative, engaging and success driven culture

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· Sitting for prolonged periods of time

· Repetitive typing/data entry

· Lifting up to 10 pounds

Work Schedule

This position works in office. General office hours are M-F, 7a-4p or 8a-5p. Working hours will vary when working at a job site to meet the requirements of the project as needed.

It is the policy of ControlTouch Systems to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, pregnancy or pregnancy-related condition, status with regard to public assistance, veteran status, citizenship status (if authorized to work in the U.S.), or any other characteristic protected by federal, state or local law. In addition, ControlTouch Systems will provide reasonable accommodation for qualified individuals with disabilities.

Required Knowledge, Skills, and Abilities

· Strong intellectual curiosity and demonstrated ability to learn unfamiliar subjects quickly.

· Excellent written and verbal communication skills.

· Strong analytical, critical-thinking, and problem-solving abilities.

· Ability to work effectively with loosely defined assignments and develop a path forward with limited direction.

· Self-starter with a strong sense of ownership and personal accountability.

· Ability to shift quickly between priorities, functional areas, and types of work without losing organization or attention to detail.

· Comfortable performing both detailed administrative work and higher-level analytical or technical assignments.

· Ability to organize and analyze large amounts of information and communicate findings clearly.

· Strong interpersonal skills and ability to work effectively with employees at all levels of the organization.

· Ability to recognize when additional information or direction is required and proactively seek it.

· Strong proficiency with Microsoft Office applications, particularly Excel, PowerPoint, Word, and Outlook.

· Interest in learning and applying emerging technologies, including artificial intelligence and automation tools.

· High degree of professionalism, discretion, and sound judgment.

Education, Experience, and Qualifications

· A Bachelor's degree in Engineering, Construction Management, Business, Finance, or a related technical or analytical field is preferred. Candidates from other educational backgrounds will also be considered if they demonstrate strong analytical and problem-solving skills.

· 0-3 years of relevant professional experience. Prior experience in project management, estimating, construction, engineering, sales, or business operations is beneficial but not required.

· Strong proficiency in Microsoft Office tools.

· Strong analytical skills and attention to detail.