Accounts Payable Specialist
Randstad USA
About This Role
We are proactively seeking experienced Accounts Payable Specialists to join our Melville, NY team.
As an Accounts Payable Specialist, you will play a critical role in managing company expenditures, maintaining accurate vendor records, ensuring timely payments, and supporting month-end accounting functions.
Core Responsibilities
- Invoice Processing: Review, verify, and enter high-volume vendor invoices into accounting systems with accurate GL coding and multi-location cost allocation.
- Matching & Approval: Perform 2-way and 3-way matching (Invoices, Purchase Orders, and Receiving Documents) to verify pricing, quantities, and terms.
- Payment Processing: Prepare weekly check runs, ACH payments, and wire transfers in compliance with internal payment schedules and approval hierarchies.
- Vendor Management: Act as the primary point of contact for vendor inquiries, resolve statement discrepancies, reconcile vendor accounts, and maintain vendor Master Files (including W-9 processing and annual 1099 issuing).
- Reconciliations & Reporting: Reconcile corporate credit card expenses, expense reports, and petty cash. Assist with AP month-end closing activities, accruals, and aging report analysis.
- Compliance & Audits: Support internal and external audits by providing requested documentation, schedules, and invoice back-up.
Required Qualifications
- Experience: 1–4+ years of dedicated Accounts Payable or general accounting experience.
- Technical Skills: Proficiency with ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks, or Enterprise ERPs) and strong Microsoft Excel skills (vlookups, pivot tables).
- Accuracy & Detail: Excellent attention to detail and strong data entry skills.
- Communication: Clear professional written and verbal communication skills to interface effectively with vendors and internal department heads.
- Problem-Solving: Proven ability to investigate billing discrepancies and resolve PO mismatches efficiently.
Preferred Qualifications
- Associate or Bachelor’s degree in Accounting, Finance, or Business Administration.
- Prior experience working in automated/paperless AP environments.
- Experience handling 1099 preparation and multi-entity accounting.
Benefits & Working Conditions
- Competitive compensation based on experience
- Comprehensive health, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid Time Off (PTO) and paid company holidays
- Professional growth and internal advancement opportunities
Vacancy posted -6
Similar jobs that could be interesting for youBased on the Accounts Payable Specialist in Melville, NY vacancy
- Job Posting Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services. Nesco Resource provides equal...SuggestedLocal area
- Acupath Laboratories is seeking an Accounts Payable Clerk to join the finance team in Plainview, NY. You will process invoices, match them to purchase orders, and fix discrepancies while supporting month-end close and vendor communications. The role requires strong organization...Suggested
- ...supporting documentation. Code invoices to the appropriate GL accounts, jobs, projects, and cost centers. Process checks, ACH, and... .... Qualifications ~2+ years of high-volume Accounts Payable experience. ~ Experience in construction, demolition, environmental...SuggestedFull timeWork at office
Abacus Group, LLC
Nassau County, NY3 days ago - We are looking for an Accounts Payable Specialist to join a services organization on a Contract to Permanent basis. This position plays a key role in maintaining accurate payables records, supporting timely vendor payments, and helping keep financial operations organized...SuggestedPermanent employmentContract workTemporary work
Robert Half
Manhasset, NY3 days ago - ...Accounts Payable Clerk – Acupath Laboratories is looking to hire a reliable, detail-oriented person to join our finance team. Check out the role overview below If you are confident you have got the right skills and experience, apply today. What You'll Do: Process...Suggested
Acupath Laboratories Inc.
Plainview, NY5 days ago - ...LLP, a full-service civil litigation defense firm and business partner to the insurance industry, is seeking a highly motivated accounts payable clerk. Candidate must be eager to learn, organized and able to multitask in a fast-paced environment. This is a unique...Temporary workWork at officeImmediate startFlexible hours
Milber Makris Plousadis Seiden
Woodbury, NY7 days ago - ...Cash Application & Deposit Processing Search for and identify customer payments to ensure timely and accurate application to accounts. Process and deposit checks received from clients. Monitor and maintain AR mailboxes and payment-related correspondence....Price workFull timeWork at office2 days per week
24 Seven Talent
Melville, NY1 day ago - ...Job Description Job Description We are seeking an experienced Accounts Payable Specialist for an onsite, long-term contract opportunity in Commack, New York. This role is well suited for a detail-oriented detail oriented with a strong background in accounts payable...Weekly payLong term contract
Robert Half
Commack, NY14 days ago - UCP Long Island in Hauppauge, NY is seeking an accounts payable bookkeeper to manage vendor payments, code invoices, and maintain accuracy in our Great Plains accounting system. You will interact with staff and vendors to ensure timely processing and compliance with internal...
- ...Accounts Payable Clerk Cassena care is seeking a hardworking, highly motivated individual to join our team of professionals as an Accounts Payable Clerk. Qualifications: Minimum one year payroll department experience preferred Proficient in Microsoft Excel...
- Accounts Payable Specialist IVCI is a leader in the Unified Communications, Collaboration and Audio Visual Integration industries. We provide solutions to corporate, educational, and government markets across the US and the world. Our services aim at achieving client goals...
- Accounts Payable Specialist Uniondale NY Job ID: 21535 A well-established Long Island law firm is seeking an Accounts Payable Specialist to join its Finance team. This is a great opportunity for an experienced accounting professional who is detail-oriented, organized, and...Contract workWork at office
$60k - $72k
...application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Accounts Payable Specialist FullTime Plainview, NY, US 4 days ago Requisition ID: 1386 Salary Range: $60,000.00 To $72,000.00 Annually Eagle Rock...Full timeWork at officeFlexible hours- We are seeking a detail-oriented and highly organised Accounts Payable Specialist to join our growing construction business based in Ronkonkoma. This is an excellent opportunity for someone who thrives in a fast-paced, deadline-driven environment and has experience supporting...Weekly pay
- IVCi, LLC is seeking an Accounts Payable Specialist in Hauppauge, NY to manage daily AP tasks, vendor invoices, and corporate credit card reconciliations. You will perform bookkeeping, prepare tax records for audits, and respond to routine inquiries related to accounts...
$30 per hour
LHH Recruitment Solutions is seeking an Accounts Payable / Accounts Receivable Specialist. This is a remote Role, but must live in East Coast Time Zone !!! Position Summary Our client is seeking an experienced Accounts Payable / Accounts Receivable Specialist to support...Hourly payWeekly payPermanent employmentTemporary workLive inWork at officeLocal areaRemote workFlexible hours- Program: HELP USA Central |115 E. 13th Street, New York, NY 10003 What You'll Do: The Accounts Payable Assistant provides administrative support to the Accounts Payable department, with a focus on document management and retention. This role requires strong attention to...Work experience placementWork at office
- Maxxima is seeking a full-time Accounting Specialist with a strong Accounts Payable focus to join the finance team in Hauppauge, NY. You will report to the Controller and help manage AP activities while supporting AR, GL, reconciliations, and month-end close processes....Full time
- Eagle Rock Properties in Plainview, NY is seeking an Accounts Payable Specialist to support the accounting team with timely invoice processing and strong vendor relations. This role demands high attention to detail and the ability to manage a large volume of transactions...Work at office
- Acupath Laboratories in Plainview, NY is seeking an Accounts Payable Clerk to join our finance team. You will process and pay invoices, match to POs, and reconcile statements while maintaining accuracy in our accounting system. You will work closely with vendors, support...
$43.66k - $64k
Accounts Payable Associate (Bethpage office) Bethpage, NY Full-Time/Regular NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality...Full timeWork at office- ...materials. As we support our commercial clients in managing their orders and projects our finance team ensures accurate billing and accounts management across our wholesale operations. Your responsibilities Managing accounts receivable operations and monitoring...Hourly payFor contractors
American Wholesale Nurseries
Dix Hills, NY11 days ago - Kiss Nail Products, Inc. in Port Washington, NY is seeking a Senior Accounting Associate to oversee accounts payable operations, vendor onboarding, and ecommerce AR reconciliations. You will ensure timely payments, maintain vendor records, and support multi-channel marketplaces...
- Job Description Job Description Summary: The Accounts Receivable Associate is responsible for daily cash reporting and balancing payment posting to the deposit amounts, and assisting the medical collections department in claims and denials. Responsibilities: Post daily...Daily paidWork at office
- LHH Recruitment Solutions is seeking a detail-oriented and experienced Accounts Receivable & Billing Specialist to join a great organization in the Bethpage, NY area. This position plays a key role in billing, reporting, tenant account management, and collections within...Daily paidWork at officeShift work
- ...AriZona Beverages Accounting Position AriZona Beverages, founded in Brooklyn, NY in 1992, is proud to be a family owned and operated American company. AriZona's mission is to offer top quality beverages in uniquely designed packages that are accessible and affordable...Work at office
$65k - $85k
...Responsibilities Prepare, verify, and record customer payments Generate and send customer invoices, statements, and payment reminders Review accounts weekly to assess aging and collect funds Handle customer collections, inquiries, and account reconciliations Maintain and update...Full time- Our client is searching for an AR Coordinator in Melville, NY . Responsibilities: Process and code daily ACH, credit card, wire, and check payments across multiple regions; route payment details to relevant offices. Provide data entry support and internal customer service...
- Maxxima is seeking a full-time Accounting Specialist with a strong Accounts Payable focus to join our accounting team in Hauppauge, NY. Reporting to the Controller, you will manage day-to-day AP activities and support AR, GL, reconciliations, and month-end close. The role...Full time
- Paragon Management SNF, LLC has an opportunity for a Full-Time Accounts Payable Bookkeeper to join our team. This role requires the ability to work independently, multi-task, and a strong working knowledge of Microsoft Excel. The AP Bookkeeper will handle voucher coding...Full timeWork at officeMonday to Friday
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Accounts Payable Specialist. Be the first to apply!
Related searches
- accounts receivable cash application specialist Melville, NY
- senior manager accounts payable Melville, NY
- accounts payable Melville, NY
- accounts payable receivable Melville, NY
- accounts receivable Melville, NY
- accounts payable specialist
- accounts payable assistant manager
- senior accounts payable clerk
- sr accounts payable specialist
- accounts payable admin assistant