Payroll/HR Generalist/Manufacturing

TOPPAN Packaging Americas specializes in designing and manufacturing sustainable, high-performance flexible and thermoformed packaging solutions for the food, beverage, medical and consumer goods industries. We offer products like transparent high barrier films, pouches, clamshells and trays, utilizing advanced technology to enhance product safety, visibility and environmental sustainability. TOPPAN Packaging Americas operates as part of the global TOPPAN group, with 22 manufacturing facilities across North America, Latin America and Europe. Summary Description While reporting to the Plant HR Manager, the HR Coordinator will be responsible for coordinating and applying the company’s human resources policies, procedures and local human resources tasks. The primary focus of this position will be on supporting hourly payroll, hourly recruiting/orientation, employee engagement, training and retention initiatives. You must possess the ability to maintain a flawless level of confidentiality supporting a plant size of approximately 200 employees.

What You’ll Be Doing Assist in the administration of company/plant policies and procedures

Support hourly payroll functions in UKG to include bi-weekly payroll and reconcile payroll records as required. Communicate promptly to Payroll any changes in personnel status.

Supporting new employee orientations, reviewing HR related subjects, policies, procedures, and benefits.

Ensure documentation and tasks associated with new hire process are executed timely. Perform various plant HR administration responsibilities to include coordinating the ordering of employee uniforms, maintaining HR records & hourly personnel files, preparing new hire orientation materials, leave/absence requests.

Manage company-issued personal lockers.

Assist with plant HR audits and checks to include timecard punches, attendance, and vacation schedules.

Track attendance/absence points for hourly employees and report out accordingly.

Support the plant HR and leadership team with hourly corrective action documentation to include various levels of disciplinary actions.

Partner with CSD Pillar team to ensure training files are maintained for all hourly employees

Comply with all company policies and procedures

Support and address employee questions on various HR related situations and requests to include time off and leave related request.

Track hourly employee leaves to include shift changes/ health assessments/ FMLA, Short- and Long-Term Disability

Attend and participate in various plant HR and corporate HR Field team trainings and meetings

Partner with the Plant HR Manager to resolve payroll discrepancies to include entering and tracking Blue Angle tickets

Participate in daily plant safety hour/GEMA Walks

Request and coordinate temporary labor through VNDLY as needed

Maintenance, temp reports, payroll reconciliation, when requested

Data entry for hourly within Workday (pay increases, manager changes, shift changes)

Schedule interviews/assessments with appropriate plant personnel

Ensure plant job openings are properly advertised within the plant

Ensure hourly employee documentation is on file

Complete new I-9 / E-Verify verifications through E-Verify website

Support the plant HR team with preparing attendance/absences forms/documentation.

Support the plant HR team with performing pre-employment and random drug testing process

Support community and employee engagement activities.

Support various new hire and retention initiatives

Additional HR related duties as needed.

This is an onsite position located out of our Elk Grove Village, IL Facility We’d Love To Hear From You If We prefer at least an Associate degree in Human Resources or Business-related field but will substitute experience for degree.

We prefer a minimum of 3 years’ experience in Human Resources or Business Administration in a manufacturing/industrial environment.

Must be able to work and be accessible across multiple shifts hours as needed.

Bilingual in Spanish and English is preferred.

This includes competitive pay, robust benefits, and programs that help you thrive both personally and professionally. Benefits Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options

401(k) retirement plan with company match

Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services

Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family

Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance

Tuition reimbursement

All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, ethnicity, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran or military status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws.

We also provide reasonable accommodations to individuals with disabilities throughout the application and employment processes. If you require assistance or accommodation due to a disability, please contact us.

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