FULL-TIME ADMINISTRATIVE PROFESSIONAL

General Definition of Work The administrative assistant I, under close supervision, performs clerical level work with minimal decision-making discretion providing administrative office support work for the assigned administrator while conducting day-to-day office administration. This position performs a wide variety of office, administrative, and support duties. Employee performs administrative support work to carry out Board of Education policies and procedures under the direction of the assigned administrator.

General Definition of Work The administrative assistant I, under close supervision, performs clerical level work with minimal decision-making discretion providing administrative office support work for the assigned administrator while conducting day-to-day office administration. This position performs a wide variety of office, administrative, and support duties. Employee performs administrative support work to carry out Board of Education policies and procedures under the direction of the assigned administrator.

Qualifications To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Codes Administrative Assistant I (JC 4558 - 10 month)

Administrative Assistant I (JC 4557 - 12 month)

Salary/Status Pay Grade NC 08/Full-time, 10 or 12 months

Reports To Assigned Administrator

Place of Work The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions Adhere to all state, federal, and local laws, policies, and procedures

Serve as an assistant to assigned administrator or department/school

Coordinate special programs/projects in support of department/school activities

Maintain calendars and schedule meetings between internal and external stakeholders

Prepare agendas, reports, correspondence, and memorandums

Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism

Support stakeholders in person, via phone, and email

Open, sort, and distribute incoming mail

Assist in monitoring expenditures; prepare documentation as requested

Maintain inventory of office supplies, technology and furniture

Maintain and update records, files, and forms in all formats

Complete local, state, or federal surveys and report accurately and promptly

Participate in professional development workshops

Create an inclusive environment with positive communication/public relations

Perform related work as assigned or required

Knowledge, Skills, Abilities Knowledge of principles and practices of public schools

Knowledge of required records preparation and maintenance

Knowledge of county and school board policies, procedures, and standards regarding school systems

Knowledge of accounts payable policies, practices and procedures

Knowledge of routine accounting principles

Ability to maintain professional and emotional control under stress

Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor

Ability to learn and use specialized tools, equipment or software related to business needs

Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations

Ability to communicate effectively

Ability to monitor a budget

Ability to reason, make judgments, and maintain effective working relationships

Ability to employ positive communication skills in all settings/mediums

Ability to problem-solve utilizing sound judgment

Ability to maintain confidentiality regarding school system business

Ability to take initiative, work independently, and exercise sound judgement

Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment

Education And Experience High School diploma or equivalent required

Clerical or administrative office support experience preferred

Equivalent combination of education and experience

Special Requirements Possess and maintain a valid Driver's License or ability to provide own transportation

Travel to school district buildings and professional meetings

Physical Requirements/Working Conditions Work requires the occasional exertion of up to ten pounds of force

Work regularly requires the exchange of accurate and detailed information through oral and written communication

Constantly operates a computer and other office business equipment

Ability to remain in stationary position for required meetings/work

Ability to move to other work locations

Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities

Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications

Work requires preparing and analyzing written or computer data, operating standard office equipment, and use of advanced technology

Work occasionally requires exposure to outdoor weather conditions

Work is generally in a moderately noisy location (e.g., business office, light traffic)

Requires the ability to deal with people beyond giving and receiving instructions

Must be adaptable to performing under mild to high levels of stress

Disclaimer The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job. Job description is sourced from employee interviews, internal documents, representative job descriptions in similar districts, and other state/federal agencies.

Charlotte-Mecklenburg Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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