Senior Administrative Assistant

Job Overview:
Search Solution Group is seeking a Senior Administrative Assistant on behalf of our client, a leading consulting company in Charlotte, NC. This role will provide high-level administrative and operational support to senior leaders while coordinating schedules, meetings, travel, reporting, and client-related activities. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing competing priorities in a fast-paced, collaborative environment.

Key Responsibilities:

• Manage complex and frequently changing calendars across multiple time zones.
• Coordinate meetings and schedules with colleagues and clients across the U.S. and U.K.
• Serve as a key point of contact for internal and external stakeholders.
• Build and maintain strong professional relationships with leaders, internal teams, and clients.
• Prepare meeting agendas, presentations, reports, proposals, and supporting materials.
• Take meeting minutes and track action items through completion.
• Coordinate virtual and onsite meeting logistics, including meeting rooms, technology, travel, and accommodations.
• Coordinate domestic and international travel arrangements, including flights and hotels.
• Manage conference registrations and related event logistics.
• Maintain leadership contact databases and update CRM records.
• Support department-wide administrative activities in collaboration with UK-based colleagues.
• Lead U.S. team reporting and maintain accurate client opportunity records.
• Assist with client invoicing, billing coordination, and expense tracking.
• Format presentations, reports, and proposals using company templates.
• Proofread correspondence, presentations, and business documents for accuracy and professionalism.
• Maintain strict confidentiality when handling sensitive business and client information.
• Anticipate leadership needs and proactively address administrative priorities.
• Perform other administrative and operational duties as assigned.

Requirements include:
Education:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Equivalent professional experience may be considered.

Experience:

• Experience as an Administrative Assistant, Executive Assistant, Senior Administrative Assistant, or in a similar administrative support role.
• Experience supporting senior leaders preferred.
• Experience in consulting, professional services, or another fast-paced business environment preferred.
• Experience coordinating travel, meetings, reporting, and client-related activities.
• Experience with CRM systems preferred.

Skills:

• Exceptional organizational and time-management skills.
• Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Strong proofreading, grammar, and business correspondence skills.
• Ability to manage complex calendars and competing priorities independently.
• Strong attention to detail and follow-through.
• Ability to coordinate across multiple time zones and work effectively with remote teams.
• Strong interpersonal and relationship-building skills.
• Ability to anticipate needs and take initiative.
• Strong problem-solving and multitasking abilities.

Certifications:

• No specific certification required.

Knowledge:

• Knowledge of executive and administrative support practices.
• Understanding of calendar management, meeting coordination, and travel planning.
• Familiarity with CRM systems and maintaining accurate client records.
• Knowledge of Microsoft Office applications, particularly Outlook, Word, PowerPoint, and Excel.
• Understanding of professional services and client-facing business environments preferred.
• Familiarity with invoicing, expense tracking, and business reporting preferred.

Key Competencies:

• Organization: Effectively manages complex schedules, meetings, travel, documents, and competing priorities.
• Proactive Support: Anticipates leadership needs and takes action before issues arise.
• Communication: Communicates clearly and professionally with executives, colleagues, clients, and external partners.
• Attention to Detail: Maintains accuracy across schedules, reports, presentations, correspondence, and client information.
• Time Management: Prioritizes responsibilities effectively while meeting deadlines in a fast-paced environment.
• Relationship Building: Develops strong and professional relationships across teams, leadership, and client organizations.
• Adaptability: Responds effectively to changing schedules, priorities, and business needs.
• Confidentiality: Handles sensitive information with discretion and professionalism.
• Ownership: Takes responsibility for assigned tasks and consistently follows through to completion.
• Collaboration: Works effectively with U.S. and international colleagues across different locations and time zones.

How to Apply:
To apply for this position, please click the "Apply" button at the top right of your screen. Alternatively, you can email your application to View email address on click.appcast.io . Please ensure to include your resume and any other relevant documents or information that showcase your qualifications and suitability for the role. We appreciate your interest in joining our team and look forward to reviewing your application.

Company Overview:
Company Industry: Consulting

Location: Charlotte, NC

Equal Opportunity Employer Statement:
Search Solution Group is an Equal Opportunity Employer committed to fostering an inclusive workplace where diversity is valued and respected. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status in our hiring process or employment practices. We believe that a diverse workforce brings unique perspectives and strengths, driving innovation and growth. All employment decisions are based on qualifications, merit, and business needs. We welcome applicants from all backgrounds to apply and contribute to our team.

Disclaimer:
Please note that the job description provided is not exhaustive and is subject to change. Additional duties may be assigned as needed to meet the evolving needs of the organization and to ensure the successful completion of projects and objectives.