FULL-TIME ADMINISTRATIVE PROFESSIONAL

We are currently looking for a Full Time Administrative Aide to join our Area of Child Development team located at the Child Development Center - Ada South working 10:30AM-7:30PM - Mo Tu We Th Fr.

Summary:

Responsibilities:

• Maintains records/files to verify all needed documentation is received
• Records daily attendance of all children enrolled
• Assists with child development center applications and waiting list
• Files all required paperwork (e.g. biting logs and incident reports)
• Maintains and processes department personnel records, keeping accurate and up-to-date employee information
• Assists with monitoring immunization records
• Distributes supplies, resources and maintains inventory
• Assists with required CACFP documentation for submission
• Completes purchase card reports for approval
• Provides coverage/assist with the front reception desk as needed
• Ensures enrollment packets are accessible, and copies are kept on site
• Assists in classroom as needed
• Routes, logs, prepares and/or distributes incoming and outgoing mail
• Provides first class customer service - courteous and helpful to all internal and external customer types

• Answers questions in a courteous and professional manner
• Greets and engages with a smile
• Determines needs, seeks positive experience and outcomes

• Completes all training and development requirements and participates in continuing education opportunities
• Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types

• Maintains general upkeep of work area and maintains a safe environment
• Maintains and promotes professionalism
• Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics
• Adheres to Chickasaw Nation dress code standards

• Maintains knowledge of and follows all laws, rules, regulations, policies and SOPs for assigned area, e.g. MICS, TICS, hospital standards, health codes, food sanitation, accounting principles, etc.
• Performs all other duties as assigned

Competencies:

Essential:

• Able to follow instructions, both written and oral
• Able to adhere to all scheduling and attendance requirements
• Honesty, truthfulness, reliability, accountability
• Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines
• Knowledge in early childhood and childcare programs (e.g. NAECY, Oklahoma Resource and Referral, Oklahoma Child Care)
• Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management

Skills:

Essential:

• Developing and basic proficiency skills in Excel
• Must be familiar with the Microsoft Office Suite of products

Experience:

Essential:

* No prior experience required

Education:

Essential:

* High School, GED or Equivalent

Essential:

* Required to obtain 20 hours of childcare training

Credentials:

Essential:

• Pass general background check
• Standard Driver's License
• Cardiopulmonary Resuscitation Certification (CPR)
• First Aid Certification

Working Conditions:

Essential:

• Works in an office setting
• Frequently lift and or carry up to 50 lbs
• Pass pre-employment drug test